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21-168: Senior Manager, Resource Development - Grants and Reporting
Country:Los Angeles, CA or Washington, DC
Department:Resource Development
Essential Job Duties/Scope of Work:

This position will support efforts to cultivate and steward International Medical Corps' institutional donors, with a focus on writing proposals and reports, correspondence and presentations that communicate International Medical Corps' expertise and programmatic strengths, and on developing and maintaining relationships. This position will also lead and support efforts to ensure compliance with institutional and organizational requirements. Finally, this position will collaborate closely with senior management and other departments to identify ways in which to build the current and future capacity of the private, institutional fundraising efforts.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

Main Tasks and Responsibilities

Donor Cultivation, Solicitation and Stewardship
• Works with members of the RD team to identify, cultivate, solicit and/or steward private institutional prospects and donors for priority programs and projects.
• Leads, contributes to and/or participates in the development of strategy, pitch materials and talking points for continued engagement and cultivation of private institutional donors and prospects.
• Serves as focal point for developing proposals, concept notes, presentations, letters, emails, updates and reports for private institutional donors, including writing, editing and formatting. Identifies and resolves discrepancies that may emerge among technical reviews, monitoring and evaluation plans, and approved budgets.
• Ensures development and maintenance of excellent relationships with all departments, field staff, and private institutional donors, prospects and implementing partners throughout the proposal development process; helps maintain the relationship with the funder during the project implementation phase and final reporting; and works with all departments to identify opportunities for private institutional engagement and support the stewardship of the relationship before, during and after funding.
• Maintains the knowledge and expertise needed to develop and execute all donor communication materials by attending internal and external trainings and meetings, locally, nationally and internationally.
• Conducts or coordinates research for institutional donors and prospects to support outreach as needed.
• Provides information and writing/editing expertise to colleagues in RD and Communications to support their fundraising and related efforts, as needed.
• Leads and supports complex intra- and inter-departmental projects that elevate the organization's public visibility (e.g. corporate learning workshop).
• Manages other Grants and Reporting staff members and mentors them in their roles so that they can act as effective partners and complete or contribute to all the work described herein for the benefit of the department and the organization.

Compliance and Tracking
• Ensures compliance with operational policies and regulations.
• Maintains strong linkages with International Operations, Health Technical Unit, Nutrition, Food Security and Livelihoods, Development Innovations, Global Strategies, Finance and Grants and Contracts Management Departments to ensure consistently high-quality proposal development, project implementation and donor stewardship.
• Participates in regular meetings and briefings to stay abreast of programs and operations represents the department as needed at internal training and strategy meetings held national and internationally; imparts learning to the rest of the department.
• Ensures that proposal and report development and submission comply with organizational guidelines by involving operations, technical advisors, field staff, finance and GCM.
• Ensures accurate record-keeping for institutional fundraising, e.g., by monitoring and bringing up-to-date GCM records, recommending the creation of tracking tools, and maintaining an internal dashboard and/or other tools to track pre-proposal discussions, proposal development and submission deadlines, spending rates, and report development and submission deadlines.
• Ensures effective communication about current and potential private gifts with regional desks with regular focused check-in meetings and other formats as appropriate.

Department Capacity Building
• Identifies problem areas in processes related to project management and leads and supports process-improvement projects in collaboration with RD Operations, Finance, GCM and Development Innovations, and other departments, for quality assurance and smooth and consistent operations.
• Leads efforts to build the department's resources and knowledge management capacity to streamline intra- and cross-departmental workflow and make information available for ongoing and future projects.
• Leads and supports to improve intra-organizational communications by developing the public and private pages of OneCorps, making them sources of reliable and timely information, and by developing effective means of internal reporting on institutional fundraising efforts.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.


• Typically, a Bachelor’s degree in related area. Equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, 10+ years of relevant and progressive experience in top level, successful fundraising, program development and/or communications.
• Demonstrated experience with an international health or humanitarian organization.
• Superior written and oral communication skills.
• Experience supervising and supporting the growth of team members to achieve departmental and organizational goals.
• Excellent ability to analyze information and situations and propose and enact solutions.