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21-053: Specialist, Roving Procurement
Country:Global
Department:Logistics
  
Essential Job Duties/Scope of Work:

JOB SUMMARY:The Roving Procurement Specialist is a key member ofthe Global Logistics & Supply Chain management team. The role holder willbe expected to play a crucial role in improving the procurement function'sperformance and compliance in IMC country offices through both a desk andin-country deployment support with up to 75% roving capacity dependent on theneeds of the organization. This is a challenging and varied role, offering theopportunity to apply procurement expertise to make a meaningful contribution thecountry offices’ development and the delivery of operations in all the threeregions where IMC operates  

The Roving Procurement Specialist will havea global outreach while being attached to the North, East Africa, Europe andAsia platform.

To perform this job successfully, an individual must be able toperform each essential function with or without reasonable accommodation:

MAINTASKS AND RESPONSIBILITIES

·  In coordination with the Regional Logistics Coordinator, identify, inproject procurement plans, key procurements in need of specificsupport/monitoring to make sure they are processed effectively and efficiently.For those procurement provide hands-on and close support to country logisticsoffices throughout the procurement process, from the design to the submissionand approval in the Procurement Management Approval System (PAMS)

·  In coordination with the Regional Logistics Coordinator and bothRegional and Country Senior Management, identify the need to provide directprocurement support through deployment in specific countries to deliverspecific procurement improvement initiatives aimed at sustainably addressingrepetitive bottlenecks identified in the procurement activity. During thedeployment the Roving Procurement Specialist might be asked to play the role ofprocurement lead for the country office based on the identified and agreedterms of reference of deployment.

·  Provide support in establishing effective sourcing strategies for keycommodities and services regularly needed in-country to support theprogrammatic activity

·  Providing IMC country offices with operational and hands-on support indesigning and managing high-value/strategic procurement 

·  In coordination with the Regional Logistics Coordinator, work withCountry Logistics Coordinators in establishing BPA planning focusing on keyprogrammatic needs

·  Providing support to IMC country Logistics and Procurement teams inthe process of developing effective Blanket Purchase Agreements/FrameworkAgreement templates and guiding/coaching them throughout the procurementprocess, ensuring timely and effective results.

·  Ensuring regular support to Country Logistics Coordinators inreviewing procurement documentation and identifying overall risk level of theprocurement function in-country

·  Participates in specific coordination mechanisms upon request of theRegional Logistics Coordinators 

Field deployment

·  During deployment to countries and/or through desk support, guidecountry logistics offices through effective and efficient market survey,sourcing strategy and BPA procurement processes that will increase the likelihoodof a shorter approval lead-time from HQ Committee

·  Ensuring support to Country Logistics Coordinators in reviewingprocurement documentation and identifying overall risk level of the procurementfunction in-country

Staff Capacity building

·  Identifies specific training needs of IMC Country Logistics and Procurementteams and, in accordance with Regional Logistics Coordinators, deliveringcapacity building initiatives

·  Works with Processes Capability and Performance Manager to developprocurement area-standardized capacity building tools. Deliver hands-on orstandardized trainings to country programs teams

·  Contributes to the achievement of Country Logistics and ProcurementCapacity Building Plans by delivering specific training initiatives as peridentified procurement training needs. Develop training test to verifyknowledge acquisition and report on results to regional and countrystakeholders.

Compliance,Audit and related controls

Remainsupdated of donor policies and procedures related to Procurement

Works with Finance, Compliance, Audit, countryLogistics department and Regional Logistics team to assess compliance ofbusiness processes and related documentation to identify gaps and implementnecessary corrective measures and risks mitigation. Implements correctivemeasures in coordination with country and HQ management.

·  Reports specific risks identified that may lead to enhanced qualitycontrol processes to country and regional senior stakeholders and proposestandardized framework/solution for strengthening the quality of theprocurement documentation. 

·  Analyzes results/trends of procurement file review activities, auditfindings and present to RLC risk / capacity areas to address through capacitybuilding. 

·  Supports Country Offices in addressing specific procurement-relatedfindings raised by IMC control units by facilitating the establishment of aneffective management action plan to sustainably address the root causes of theissues identified

·  Ensures Export Compliancerequirements for all Logistics & Supply Chain actions are screened, appliedand properly documented in line with applicable license terms & conditions,to avoid any potential violation. Consults with HQ Focal Points for exportcompliance on existing licenses requirements and need for any new license orrenewal of licenses required to conduct operations.

Emergency response

·  Provide support to country offices in the event of Emergency Responseswhere an immediate deployment might be needed to further strengthen IMCresponse.

·  Provide support to the Global Procurement Unit when required

Logistics Management & Information System (LMIS)

• Supports implementation of softwaresolution for procurement at country level.

Fraud prevention

• Committed tofraud prevention, detection, reporting and fraud risk reduction as per IMCpolicies and procedures, donor regulations and local laws.

Perform other duties as assigned. The duties and responsibilitieslisted in this document are representative of the nature and level of workassigned and not necessarily all inclusive.

Code of Conduct

As applicable to this position, an individual must promote and encouragea culture of compliance and ethics throughout the organization and maintain aclear understanding of International Medical Corps’ and donor compliance andethics standards and adheres to those standards.

If this is a supervisory position, one must set an example ofethical behavior through one’s own conduct and oversight of the work of others;ensure that those who report to you have sufficient knowledge and resources tofollow the standards outlined in the Code of Conduct & Ethics; monitorcompliance of the people you supervise; enforce the Code of Conduct &Ethics and International Medical Corps’ policies, including the SafeguardingPolicy and the Protection from Harassment, Bullying and Sexual Misconduct inthe Workplace Policy, consistently and fairly; support employees who in goodfaith raise questions or concerns.

It is all staff shared responsibility and obligation to safeguardand protect populations with whom we work, including adults who may beparticularly vulnerable and children. This includes safeguarding from thefollowing conduct by our staff or partners: sexual exploitation and abuse;exploitation, neglect, or abuse of children, adults at risk, or LGBTIindividuals; and any form of trafficking in persons. Staff are also responsiblefor preventing violations to our Code of Conduct and Ethics, which may involveConflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of anyviolations to the Code of Conduct and Ethics or Safeguarding Policy, you have anobligation to report.

Qualifications:

Typically, a Bachelor's degree in Humanitarian Supply Chain Management or business trade. Equivalent combination of relevant education and experience may be substituted as appropriate.

• 5+ years of humanitarian experience in procurement and/or Supply Chain at management level. Alternatively, a very strong private sector, senior supply chain profile with some exposure to humanitarian operations.

• Commitment and demonstrated skills to build national staff capacity in the areas of logistics management, supervision and monitoring.

• Strong organizational and problem-solving skills with analytic approach.

• Strong interpersonal, management and leadership skills. Experience in remote management.

• Ability to create and maintain effective team spirit, work in participatory manner to assess needs, implement and monitor activities.

• Ability to integrate and work well within multi-ethnic and multicultural team.

Advanced use of MS pack. Able to build staff capacity on design and use of excel forms.

English (Able to read, analyze and interpret business contracts, technical procedures, or governmental regulations. Ability to write reports). French, Spanish, Arabic is a plus.

• Prior knowledge and understanding of donors’ rules and regulations applicable to Logistics and Procurement (USAID/BHA, ECHO, EC, DFID, etc.) is desired.

• Evidence of humanitarian emergency deployments and international deployments desired.

Ability to define problems, collect data, establish facts, and draw valid conclusions

Ability to interpret an extensive variety of technical instructions (including in the medical field) and possessing resourcefulness, flexibility and creativity essential to work with a wide range of programs activities.

Valid Driving license (preferred).

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.