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21-037: Coordinator, Logistics Vaccine Supply Chain
Country:Iraq
Department:Humanitarian Response
  
Essential Job Duties/Scope of Work:

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and health care to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Background
International Medical Corps is working in coordination with MOH to support the introduction of COVID-19 vaccinations.

International Medical Corps also supports government health facilities with medicines, supplies, health care services, and the rehabilitation of health posts. To help those most in need, International Medical Corps operate mobile medical units throughout its area of operation in the country to offer vital health care services to the country’s most isolated villages.

Access to COVID-19 vaccines is critical and urgent to control and eventually end the global Pandemic. International Medical Corps wants to ensure that efforts are coordinated at the HQ level to support the field teams in optimizing preparedness and rollout of COVID 19 vaccines in areas where it operates. The Global Technical Advisory Committee will define the requirements for early investments in supplies, staff, and systems in line with the projected needs for an unprecedented mass vaccination campaign. It will develop work streams to focus on the anticipated campaigns' critical areas and develop tools to support the missions in enhancing their readiness.  It will also set up clear communication lines, roles & responsibilities, and goals/deliverables for the vaccination program across International Medical Corps missions.

Offers are contingent on funding and MOH approval.

Job Purpose
The
Vaccine Supply Chain Coordinator will provide technical and operational coordination in the development and implementation of vaccine cold chain supply chain plans, including advising on sourcing strategy, ensuring that field sites have access to appropriate logistics, trainings, SOP and tools to respond to program’s needs and requirements.

The Vaccine Supply Chain Manager will be accountable for ensuring the safe delivery and storage of COVID-19 vaccines through the development and implementation of cold supply chain strategy for the vaccination programs.

This position will work under the supervision of the in-country Response lead, and work closely with regional and country Logistics & Supply Chain team and HQ technical units.

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.


Logistics Support/Operations

  • In coordination with MOH/WHO/UNICEF and as per COVAX and country MOH standards, support the design of supply chain plan based on location based on the geographic priority setting for the targeted population and the estimated volume of vaccines (including supply and cold chain infrastructure, ancillary products, entry point, storage points, distribution strategy, human resources and transport arrangement, waste management and reverse logistic plans.)
  • Assess in country cold chain management capacity and provide technical support and guidance to determine cold chain equipment, improvements, and supplies requirements.
  • Support the development of sourcing strategy/supply chain plans, including gap analysis and recommendations for strengthening capacity.
  • Develop country COVID19 vaccination response standard operating procedure in adherence with COVAX/MoH/IMC Standard Operating Procedures. Ensure that field sites have appropriate and scalable supply chain systems to support project
  • Represent International Medical Corps and participate in Technical Groups and Clusters as necessary. Leverage partnership and collaboration opportunities.
  • Support the implementation of transparent and accountable systems related to supply chain, including procurement planning, procurement, shipping, warehousing, and dispatch across country program, through capacity building and supervision.
  • Consolidate needs and procurement plans for cold chain equipment and supplies, for adequate storage, distribution, and wastage management of the vaccine.
  • Ensure supply chain systems are aligned with program’s needs, that relevant orders are placed on time and that demand plan is accurately represented in the supply chain monitoring /tracking system.
  • Ensure the follow-up of orders and maintain all key stakeholders informed of progresses and challenges encountered.
  • Ensure that requesting departments are kept informed of the progress of purchases, stock levels and assets available for the implementation of activities.
  • Ensure that accurate filing systems of logistics/procurement documents are maintained.
  • Responsible for compilation of project supply chain indicators:
  • Quantity of equipment and items distributed for vaccination efforts
  • Vaccine wastage rate (Vaccine doses supplied-vaccine doses administered/Total vaccine doses supplied)
  • Number of vaccination doses channeled through IMC

 

  • Ensure that equipment procured for the project is registered and tracked as per IMC asset management standard operating procedure and facilitate donations to MoH in support of the program unit and in line with donors’ requirements.

Quality Assurance

  • Coordinate the review of quality assurance documentation for cold chain equipment and supplies procured in country.
  • Ensure that appropriate certificates are authenticated before placing orders and that quality assurance evidences are included in procurement files

Warehousing and Quality Control

  • Ensure that country teams are applying and documenting Quality Control as per IMC standard procedures.
  • Monitor stock movements up to distribution sites and ensure that stocks owners have access to stock status reports to facilitate timely stock replenishment and distribution planning.

Compliance 

  • Ensure compliance with International Medical Corps policies and procedures, donor regulations and local laws.
  • Ensure compliance with government regulations/requirements for importation of goods and supplies, tax exemption applications are recorded appropriately.

Training/ Capacity Building

  • Determine technical training needs, develop plan and training materials.  
  • Coordinate the delivery of training for national staff to build capacity and ensure sustainability of programs support.  

Working Relationships

  • Proactively engage with Response Lead and key staff (Logistics, Program, Finance, Medical) on all matters of logistics to ensure that programmatic and project planning incorporates sufficient funding for logistical support staff and logistical support mechanisms.
  • Proactively engage on a regular basis with logistics coordinators from other organizations to ensure appropriate links for interagency logistics coordination.
  • Proactively engage, local government, project partners, UN agencies and other non-governmental organizations to plan, organize, and schedule cargo movements, distribution of goods and materiel.
  • When required, support local authorities and MOH and provide advices on cold chain management and vaccine distribution.

Fraud prevention

  • Committed to fraud prevention, detection, reporting and fraud risk reduction as per IMC policies and procedures, donor regulations and local laws.

Representation

  • Represent International Medical Corps in a positive and professional manner contributing to the creation of a positive image and overall credibility of the organization, notably through the application of International Medical Corps’ mandate, ethics, values and stand-point with regard to other actors. 

Field deployment

  • Deploy to country field sites to provide additional support to field teams in implementing program.

 

General

  • Deployed personnel are expected to assist with the setup, maintenance and demobilization of the clinical spaces and base camp as required.

 Policy Adherence

  • Actively promote PSEA (prevention of sexual exploitation and abuse) standards within International Medical Corps and among beneficiaries served by International Medical Corps.
  • Adhere to the Code of Conduct, maintain humanitarian principles and respect international humanitarian law at all times.

Other duties as assigned

  • The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all-inclusive. The fluid nature of emergency response requires personnel to adapt to a rapidly changing landscape; duties may be reconfigured to meet operational requirements.

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving sexual exploitation and abuse, trafficking in persons, child safeguarding and any suggested violation to our Code of Conduct that may involve conflicts-of-interest, fraud, corruption, or harassment. If you see, hear or are made aware of any such activities, you have an obligation to report.

 

Qualifications:
  • Typically Bachelor degree in one of the following fields: Humanitarian Logistics, Supply Chain Management, International transport, business trade, or Humanitarian Supply Chain Management certification. Equivalent combination of relevant education and experience may be substituted as appropriate.

Experience:

  • 10+ year of relevant and progressive experience working in Logistics Supply Chain , including minimum of 3 years of professional work experience at national and international levels in medical supply chain & logistics or immunization programs.
  • Knowledge and experience in mass vaccination campaigns
  • Work experience in outbreak context such as Ebola, H1N1 is considered as an asset
  • Understanding of the principles of vaccine management,
  • Knowledge and understanding of donors’ rules and regulations applicable to Logistics and Procurement (USAID/BHA, ECHO, EC, DFID, etc.) is desired.

Competencies:

  • Commitment and demonstrated skills to build national staff capacity in the areas of logistics management, supervision, and monitoring.
  • Strong organizational and problem-solving skills with analytic approach.
  • Strong interpersonal, management and leadership skills. Experience in remote management
  • Advanced use of Microsoft suite. Able to build staff capacity on design and use of excel forms.
  • Working knowledge of the health systems in developing or low resource countries
  • Highly motivated and solution-orientated
  • Demonstrated ability to resolve operational critical challenges as they arise
  • Excellent interpersonal and team skills
  • Commitment to understanding and applying International Medical Corps' goals, values, and principles
  • Strong organizational and problem-solving skills with analytic approach
  • Excellent interpersonal, management and leaderships skills
  • Ability to manage remote staff effectively
  • Ability to work in participatory manner with staff to assess needs, implement and monitor activities
  • Ability to integrate and work well within multi-ethnic and multicultural team
  • Fluency in written and spoken English is required; Fluency in Spanish, French, Arabic is desirable

Equal Opportunities
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.