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20-270: Medical Coordinator
Country:Ukraine
Department:Technical Unit
  
Essential Job Duties/Scope of Work:

JOB SUMMARY 

The Medical Coordinator will providing strategic vision and technical support to the identification, design, implementation and management of the health programs at national level. The Country Medical Coordinator will work in collaboration with Country Director, senior management team, and health teams in the field to deliver high-quality health services to the targeted beneficiaries. The Medical Coordinator will make frequent visits to the field sites to ensure the highest standards of service delivery. S/he will ensure high-quality clinical services in all IMC-supported health services. S/he will work closely and provide technical assistance to the partner. S/he will monitor service quality, ensure that all staff are trained and well-supported, pharmaceuticals and other medical supplies are properly managed, and apply clinical-level data to national-level quality improvement efforts. The Country Medical Coordinator will represent IMC in the national Health coordination meetings, Health Forum and other technical working groups.


Main Responsibilities 

1.     Project Management, Technical Monitoring and Program Quality 

·       Work closely with the country senior management team to ensure smooth running of health programs.

·       Provide leadership for health projects in the country mission and ensure implementation timely with quality

·       Provide technical supervision and technical support to the organizations health programming activities.

·       Work closely with the partner and provide technical assistance to ensure health projects are implemented in line with IMC standards

·       Work closely with the senior management and health team to determine the operational needs of the health department for health care activities according to scope of the grants and budgets

·       Ensure program deliverables are met according to the highest standard

·       Work with government health authorities and international agencies at the field level to ensure implementation of standardized health programming

·       Ensure activities are consistent with established best practices, which are acceptable internationally (WHO/SPHERE and IMC standards).

·       Ensure health programs utilize standardized protocols, policies and guidelines according to Ministry of Health, WHO and IMC.

·       Oversee the collection, analysis and timely reporting of data and statistics for all programs (including objectives, indicators and outcomes of health programs) according to internal and donor requirements

·       Review from a technical standpoint, monthly field and donor reports.

·       Work with pharmacist, partner and logistics to procure drugs in a timely manner to ensure adequate supply based on consumption while adhering to national drug protocols, donor protocols and program budgets

·       Ensure timely and adequate provision of supplies and drugs through review of pharmacy consumption reports, national drug protocols, donor pharmaceutical protocols, and program budgets and health information materials.

·       Ensure all stakeholders, including senior management team, the Health Technical Unit and donors are provided with updates following the established reporting structures.

·       Work closely with the senior management team and finance to ensure spending of health project budget timely and effectively.

 

2.     Program Development

 

·       Work with senior management team, field teams, cross functional platforms, and the Health Technical Unit in strategic planning for future health programs.

·       Work with CD and senior management team to draft concepts for future funding following the protocols and formats.

·       Provide technical input during proposal development and technical reviews.

·       Strive to ensure as much as possible different health related sectors (MHPSS, GBV, etc.) are integrated into proposed programs.

·       Provide inputs and support in new health assessment and assessment reports

 

3.     Representation

 

·       Represent the organization to national Health coordination meetings, Health Forum, donor and stakeholder meetings and other technical working groups.

·       Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organization's Code of Conduct, ethics, values and standpoint with regular internal and external actors

·       Ensure maximum visibility of the agency amongst the NGO community

 

4.     Human Resources Management

·       Assist in the selection and training of qualified program health staff, recommend promotions, and implement disciplinary action suggest termination of staff in consultation with the SMT.

·       Maintain open lines of communications with all field staff.

·       Train senior national health staff to increase their responsibilities in order to build capacity and ensure sustainability of programs.

·       Ensure professional development for expat and national health staff through assessment of training needs and capacity building activities.

·       Support direct supervisors in ensuring staff performance evaluations and professional development plans are in place.

·       Overseeing trainings of all national healthcare staff, including doctors, clinicians, nurses, midwives and other technical staff to ensure that the provided trainings are of acceptable quality and address the identified needs.

·       Collaborate with national health authorities and relevant international health agencies for the development of an approved curriculum to meet training needs and implement those plans through the management team and field teams

 

5.     Monitoring and Evaluation

 

·       Support the M&E staff/team in development of new strategies that includes proposal of data collection methods and defining medical indicators during project design; and supporting the team in data collection at the field sites.

·       Interpret the analyzed data, present how the project is progressing in terms of performance indicators and propose plans for action to address any gaps in project implementation.

·       Liaise with the HQ MEAL team to receive timely input and implement recommendations ensuring best practice at all stages of program implementation.

 

6.     Working Relationships

·       Work closely with country senior management team and the Health Technical Unit

7.     Security

·       Collaborate with security Manager/CD in order to maintain security of health staff in the field

·       Ensure application and compliance of security protocols and policies

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child and Patient Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Qualifications:

QUALIFICATIONS and EXPERIENCE:

 

·       The candidate must be a medical doctor, have a Master’s in Public Health or a similar health degree

·       Minimum 3 years of experience at the managerial and technical level relating to primary and secondary health care, maternal and child health, sexual and reproductive health, HIV/AIDS, community health, communicable diseases and outbreak/emergency response 

·       Candidates with international experience will be preferred.

·       Experience of working at senior level in health humanitarian and development programs in Ukraine will be an advantage

·       Excellent communications skills in English (oral and written). Ability to speak in local language will be an advantage.

·       Ability to exercise sound judgment and make decisions independently

·       Extremely flexible, and have the ability to cope with stressful situations and frustrations

·       Ability to relate to and motivate staff effectively

·       Creativity and the ability to work with limited resources

·       Skills and knowledge in program sustainability and capacity building, project monitoring and evaluation.

·       Proven capabilities in leadership required

·       Strong negotiation, interpersonal and organization skills