Careers

Important Notice: International Medical Corps does not ask for financial details, money transfers or payments of any kind from applicants to be considered for or secure a job. For more information, visit https://internationalmedicalcorps.org/fraud-alert/

International Medical Corps is an Equal Opportunity Employer.

Start Over with Job Search             If you already have a profile?  Please login here

  
20-234: Field Logistics Manager
Country:Yemen
Department:Logistics
  
Essential Job Duties/Scope of Work:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Background

International Medical Corps has been working in Yemen since 2012 and implements its programs through the country office in Sana'a and two field offices (Ibb and Aden). As the emergency has evolved, IMC has continued providing essential lifesaving support to communities under volatile conditions in the health, nutrition, WASH, and FSL sectors. IMC is currently implementing in five Governorates of Yemen: Sana'a, Ibb, Taiz,Lahj and Al Dhalea.

Across all five Governorates, IMC’s Yemen response consists of integrated projects aimed at delivering a core package of interventions to reach the most vulnerable, conflict-affected, and/or displaced communities with funds from ECHO, OCHA, GAC, the Office of U.S. Foreign Disaster Assistance (OFDA)/ Bureau for Humanitarian Assistance (BHA), Gates Foundation. IMC is supporting over 30 Primary Health Care facilities and secondary health care facilities in Sana’a, Taiz, Ibb, Al Dhale’e, and Taiz governorates.

IMC has built partnerships with government authorities such as the Ministry of Planning and International Cooperation (MOPIC), Ministry of Public Health and Population (MOPHP), National Security, Cleaning Fund, General Authority for Rural Water Supply Projects (GARWSP), Ministry of Agriculture, in order to facilitate access to facilities and communities, for monitoring, and to support the transportation of supplies. IMC also participates in clusters and coordinates with local and International NGOs to improve quality and to avoid duplication support.  

Job Purpose

International Medical Corps (IMC) seeks an experienced Field Logistics Manager for its operation in South Yemen. Field Logistics Manager is leading and is responsible for the field Logistics & Supply Chain department performance in the assigned geographic area, with a primary focus on procurement planning, acquisition, safe storage, and delivery of project supplies, equipment, and services to International Medical Corps operations. He/She works under the management of the Field Coordinator and in close coordination with Coordinator Logistics and Program/Finance teams in compliance with International Medical Corps, Yemen country, and donors' procedures, rules, and regulations. He/She keeps close contact with the Country Logistics Management team for guidance, technical support and reporting. He/She is accountable for the quality of the logistics monthly and quarterly reporting process, at field level, and is in charge of the analysis of field logistics data to identify opportunities for enhancement of the effectiveness and efficiency of the logistics and supply chain department.

The Field Logistics Manager is managed by the Field Coordinator and have a dotted line to the Coordinator, Logistics.

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Coordination & Representation:

  • Provide technical oversight, input, direction, and supervision to field Logistics & Supply Chain staff to ensure effective and timely support to projects implementation.
  • Support for initial Logistics and Supply Chain assessment and continuous reassessing of the operational context for the assigned area and optimal resource planning.
  • Manage South Yemen Procurement, warehousing, stock, transport, fleet, assets, customs clearance and GIK reporting, etc. in line with applicable policies, procedures, SOPs, and guidelines.
  • Assist Coordinator Logistics in project planning, design, and budgeting to ensure that required logistics human and material resources and systems are accounted for and are suitable to support planned operations and expected workload.
  • Implement logistics strategies in line with country program/operation strategy and preparedness plan.
  • Support smooth implementation of IMC programs and operations through participation in the planning of procurement and commodities dispatches to distribution, as well as effective coordination of other supply chain and logistics activities at field level.
  • Enhance business coordination among the logistics, program, and finance departments to develop consensus around priorities and joins problem solving to improve the delivery of assistance to beneficiaries.
  • Identify, report, and anticipate supply chain risks affecting program activities. Supports the development and implementation of related risks mitigation/reduction activities in line with the management. Support together with the field management team and the Coordinator Logistics that logistics support requirements in terms of staffing and internal logistics infrastructure, required for efficient project support are correctly accounted for and budgeted in all project proposals.
  • Identify and shares ideas, innovations, best practices, and requests for improvements related to business processes and related tools at the local and global levels.
  • Implement, analyze and monitor Key Performance Indicators for all logistics and supply chain aspects.
  • Ensure standard reports are prepared, analyzed, and shared with stakeholders as per standard requirements and schedule.
  • Represents and advocates on behalf of the logistics department at the field level.
  • Represent positively International Medical Corps to government officials, community representatives, Logistics Cluster, NGO Forums, partners, and vendors positively and professionally.
  • Contribute to the creation of a positive image and overall credibility of the organization, through the application of International Medical Corps’ mandate, ethics, and values both internally and externally.
  •  Ensure procurement and logistics activities minimize the negative impact on the environment.

Procurement & Supply Chain:

  • Accountable for the timely and transparent acquisition of equipment, supplies, and services, for program support and implementation, while ensuring compliance with IMC, Yemen Government, and Donor’s procedures and regulations.
  • Ensure open, transparent, ethical, and free competition for procurement activities is adhered to.
  • In coordination with country logistics team, ensure that market surveys are performed regularly, to come up with a sourcing strategy through an understanding of the market (including items availability and costs, identifying eligible suppliers, etc.)
  • Ensure that vendors are registered, assessed, and prequalified (as required).
  • Ensure Service Level Agreements (SLAs) with other departments are agreed, periodically reviewed, and updated.
  • Ensure that procurement planning timelines account for agreed SLAs.
  • In collaboration with the Project Managers/Budget Holders and/or with the country logistics team, support the development of the Project Procurement Plan process and launch of procurement activities to enhance project timely work-plan implementation through active participation in operational and pipelines meetings.
  • In coordination with the country logistics management team, ensure that Blanket Purchase Agreement (BPA) are established, implemented and monitored for essential and frequently purchased commodities/services/equipment.
  • Promote enhanced business and advanced negotiation practices, positive and ethical business relations with suppliers.
  • Responsible for ensuring regular feedback on procurement activities progress is available to all stakeholders through the provision of accurate Procurement trackers and Procurement Plans updates.
  • Ensure documented quantity and quality control for all deliveries.
  • Ensure that the performance of vendors is monitored and documented to mitigate the risk of future engagement of under-performing vendors.
  •  Ensure timely payment request to Finance, in line with contract payment terms.

Logistics:

  • Manage the correct implementation of International Medical Corps standard systems and procedures at the field level for the management of the warehouse, transport, fleet, asset, and GIK reporting.
  • Implement Logistics information management and reporting system at the field level, in line with organizational standards.
  • Ensure capturing, tracking, analyzing, and reporting logistics data.
  • Ensure that transactions are documented, stored, and accessible as per standard procedures, and an audit trail is in place.
  • Supervise and coordinate/manage all logistics matters related to transport and fuel management making sure that vehicles are registered, insured, managed, and maintained.Ensures that vehicles have adequate equipment (safety, communication, tools, etc.) and spare parts/accessories. Ensures that accidents are reported and properly handled.
  • Ensure usage of vehicles and generators fuel is correctly supervised, logged, and reconciled.
  • Ensure commodities are transported safely and staff travels are scheduled in line with the approved plans; drivers are trained and consistently implement drive safe procedures mandated by IMC and local laws.
  • Maintain fit for purpose and optimized field fleet of vehicles/generators.
  • Support Country Logistics Management team in ensuring that adequate equipment/asset (including ICT items) acquisition and replacement plan is in place, and reflected in project proposals and budgets.
  • Support Country Logistics Management team ensuring that all assets and attractive items are properly recorded, assigned to a custodian, tracked, and reported until the final disposal in line with IMC Asset manual and applicable donor regulations.
  • Ensure warehouse operations have adequate staffing, equipment, furniture, supplies, and required infrastructure improvements to maintain optimal storage conditions, safety, and security.
  • Ensure warehouses are selected as per IMC procedures and liaise with Country Logistics Management for registration and approval.
  • accurate, compliant, and transparent warehouse management as per IMC manuals and country regulations.
  • Ensure that stock owners have access to stock status reports to facilitate timely stock replenishment and distribution planning.
  • Manage local transport of commodities.
  • Support Country Logistics Management team for equipment and supplies insurance acquisition facilitation by providing timely and accurate information.
  • Ensure that IT technical support including management of servers, networking, computers, cabling components, printers, phone systems, routers, switches, and internetworking protocols (TCP/IP) is provided. Ensures that IT focal point is able to provide technical support to the Aden based staff, field-based staff, roving staff, interns, and visitors to fix issues related to computers, printers, and internet.

Staff Capacity Building and Performance Management, Learning & Development:

  • Provide leadership and support to managed staff.
  • Support country logistics management team, to ensure fit for purpose team structure with appropriate segregation of duty through continuous planning and optimization of human resources within the department.
  • In coordination with country logistics team, recruit, induct, coach, train, supervise, and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely constructive performance feedback, and documented performance reviews.
  • Support and report identification of training requirements/gaps, and support implementation of training plans and refresher training sessions provided.
  • Maintain open and professional relations with team members, promoting a strong team spirit, and providing oversight and guidance to enable staff to perform in their roles efficiently.
  • As part of a succession plan and nationalization goals, identify, train, and develop capability and capacity of national staff to transition roles and responsibilities successfully.

Compliance, Audit and related controls:

  • Ensure the field logistics department is compliant with IMC policies, procedures, applicable donor regulations and local laws.
  • Implements control mechanisms over business processes and related activities compliance.
  • Ensure application of plans mitigating/minimizing or removing risks that affect Logistics & Supply Chain and ensures action plans are in place to mitigate, minimize, or remove risk impact.
  • Maintain accurate filing systems, with documented and auditable records of all Logistics & Supply Chain transactions and reports.
  • Ensure timely submission of mandatory logistics reports to the Field management team and Country Logistics team in line with IMC policies and procedures.

Fraud Prevention:

  • Committed to fraud prevention, detection, reporting and fraud risk reduction as per IMC policies, procedures, donor regulations and local laws.

 Logistics Management & Information System (LMIS)
Supports implementation of software solution for logistics and procurement at field level.

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Qualifications:
  • Master’s Degree
  • Appropriate degree in Humanitarian Logistics, Supply Chain Management, or certification in Humanitarian Logistics and Supply Chain Management.

 Experience

  • Minimum 3-Years of experience in Humanitarian Logistics and/or Supply Chain.

 Competency

  • Commitment and demonstrated skills to build national staff capacity in the areas of logistics management, supervision, and monitoring.
  • Excellent insight of health services, WASH, FSL and nutrition programming
  • Strong organizational and problem-solving skills with an analytic approach.
  • Strong interpersonal, management, and leadership skills. Experience in remote management.
  • Ability to create and maintain effective team spirit, work in a participatory manner with staff under supervision, and other stakeholders to assess needs, implement, and monitor activities. Ability to integrate and work well within a multi-ethnic and multicultural team.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions
  • Ability to interpret an extensive variety of technical instructions (including in the medical field) and possessing resourcefulness, flexibility and creativity essential to work with a wide range of programs activities.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.