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20-197: Field Site Coordinator
Department:International Programs
Essential Job Duties/Scope of Work:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Job Purpose

The Field Site Coordinator oversees International Medical Corps' response in assigned Field Sites and is responsible for timely and high-quality support to program implementation. The Field Site Coordinator provides supervision and leadership to Operational staff at the field site, in collaboration with Department Heads, Program Managers , Deputy Country Director and Technical Leads, ensuring adherence to agreed work plans and reporting schedules as well as full compliance with International Medical Corps’ policies in the areas of Finance, HR, Logistics and Information Management.

The Field Site Coordinator works in close coordination with Program, Finance, HR and Logistics senior staff, as well as technical staff to ensure that programmatic and operational strategies are implemented at the field site. This position will be in Mosul where IMC’s programming is growing, and will focus on the work in areas within Erbil, Dohuk and Ninewa governorates. The position holder is expected to fully participate and support in program development, implementation and closeout activities.

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.


  • Focal point in coordinating with governmental offices at site level within relevant coordinating bodies
  • Serves as the point of contact with donors during site visits

 Program Support

  • Leads the operation team in supporting operationalization of the Program work plan
  • Ensure coordination with logistics, finance, IT and HR to ensure optimal program implementation.• Oversee Adherence to IMC policies and procedures relating to finance, logistics, HR and security.
  • Emergency funding – with the team, identify funding opportunities and contribute to the design of new program concepts and support of International Medical Corps emergency program development.
  • Security – In coordination with the Country Security Coordinator, ensure monitoring of the security situation by the security focal point and ensure implementation of security rules and regulations.
  • Representation and Outreach – Represent International Medical Corps to donor bodies, the Ministry of Health, UN agencies, other NGOs and local authorities as needed / requested.

 Budget Management

  • Together with the Program and Finance team, ensure that field site is within budget limits and projected spending
  • Update and maintain Operational Nodes of project budgets in TM1 on a monthly basis and update as necessary in line with the agreed work plans
  • Review and approve PRs and POs in CostPoint SCM

 Human Resource Management

  • Provide direct support and supervision to the field site's HR lead, ensuring recruitment, staff orientation, payroll preparation, leave management and separation processes are carried out in a timely manner and in line with relevant policies and procedures.
  • Ensure all staff in the field site know and understand IMC’s global and in-country HR policies and standards for professional conduct.
  • Document and address breaches of policy and disciplinary issues in coordination with the HR Coordinator. In consultation with the HR department, recommend appropriate corrective action for breach of IMC HR policies, CoC and donor regulations.
  • Liaise with HR and relevant technical leads to identify performance indicators for each supervisee in terms of technical and programmatic objectives
  • Identify training needs and address the same by coordinating with relevant technical and department heads

 Finance, Logistics and Information Management

  • In close coordination with the Finance and Logistics departments, ensure proper financial, logistics and information management systems and control mechanisms are in place and adhered to in line with the International Medical Corps' global and in-country finance and logistics policies.
  • Provide supervision and leadership to the field site's Operations staff.
  • Review and ensure timely submission of Finance and Logistics reports from the field site as required.


  • Consolidates site inputs for donor reports, proposal development and relevant reports to be submitted onward to the grants unit
  • Flags to grants, relevant technical leads and SMT concerns which may negatively affect program implementation and present proposed solutions after consultation with field team

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report.

  • Degree in relevant fields in health and social sciences
  • Post-graduate certification on program management.


  • 3-5 years of experience, preferably in a similar position.
  • Familiarity with major donors including ECHO, BHA, PRM and UN


  • Good communication and teamwork skills.
  • Excellent reporting and proposal development skills.
  • Solid knowledge of Excel, Word and Power Point.
  • Team player with high ability to work under pressure in a multi-cultural environment.
  • Strong management skills
  • strong leadership skills

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.