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20-196: Finance Manager
Country:Yemen
Department:Finance
  
Essential Job Duties/Scope of Work:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Background

International Medical Corps has been present in Yemen since 2012 and has quickly grown across three governorates and has built a strong integrated portfolio of health, nutrition, and WASH programming. Since the escalation of conflict across Yemen in March 2015, International Medical Corps’ focus has increasingly shifted towards emergency programming through support for both primary and secondary health care, complemented by integrated nutrition, WASH, and food security programming.

Job Purpose

Responsible for ensuring that financial management and accounting is in compliance with donors’ policies and procedures, development and oversight of compliance issues.

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Accounting and Finance Management

  • Works closely on day-to-day accounting operations and financial management functions in field offices ensuring these are performed in accordance with internal policy and procedures;
  • Organize and develop country activities in finance, accounting, planning, internal control and audit, billing, credit control and cash collection,
  • Provide country management with the appropriate financial information in accordance with accounting procedures and donor regulations
  • Provide cash flow in country and ensure that cash needs are fulfilled. Communicate outstanding installments with the donor, as applicable.
  • Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments;
  • Suggest formats for financial reporting to aid financial statement users to better understand the contents of the reports for decision-making and strategic planning purposes;
  • Ensure the maintenance of accurate records of financial transactions of the country office (main and field offices) in order to monitor financial status of all project activities;
  • Assist with the management of the country finance department to meet the financial reporting requirements of in-country management and Headquarters; This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports;
  • Direct the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements;
  • Maintain the system of accounts ensuring all accounting data are updated, reconciled and fully supported;
  • Oversee training of finance staff and provide technical support to country program and logistics;
  • Assist and or prepare budgets;
  • Present & facilitate review of actual to budget expenditures with Budget Holders and other country management staff. As required, provide recommendations for budget realignments as required;
  • Ensure compliance with internal and donor regulations and procedures; enforce finance and supporting function policies, systems and procedures, and direct or perform their development, documentation, and implementation;
  • As applicable, work closely with HR in the recruitment and selection of qualified finance staff, recommend promotions, disciplinary action and termination of finance staff in consultation with supervisors;
  • Maintain open line of communications with all field and corporate staff, as applicable
  • Maintain frequent communication with Finance Administrative Director/Finance Director to ensure finance activities and objectives are communicated;
  • Work with program and logistics staff to ensure the coordination of programs are within budgeted targets;
  • Attend coordination meetings which are relevant to country activities;
  • Interface with national government and relevant agencies to ensure compliance with varying government regulations when necessary.

Human Resources Management

  •  Supervise the human resource and administrative functions in field offices to ensure their smooth and effective operations
  •  Supervise the oversight of staff personnel flies inclusive of contracts, leave records, and other paperwork required for employment in local context
  •  Ensure compliance to focal labor laws, inclusive of contracts, compensation packages, and working hours
  •  Oversee the recruitment and selection of qualified program field staff and recommend promotions, disciplinary action, and termination of staff in consultation with supervisors
  • Collaborate with security officer/Country Director to maintain security of staff in the field locations
  • Make frequent site visits to facilities to ensure that appropriate care and training are being conducted and to offer support to field staff
  • Maintain open lines of communication with all field staff

Representation

  • Serve as a liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors;
    Participate in donor meetings and communicate relevant information to Finance Administrative Director and Country Director;
  • Assist in activities to ensure maximum visibility of the agency among the NGO community;
  • Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information;
  • Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.

Training/ Capacity Building

  • Train national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs
  • Advocate and plan for professional development for national staff

Security

  • Ensure application and compliance of security protocols and policies
  • Facilitate emergency and non-emergency security expenditures


Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Qualifications:
  • A university degree in Accounting, Finance or Business Administration

Experience

  • Minimum 3 years’ experience in a non-profit organization, including an extensive experience in the administrative and financial management of overseas programs or equivalent combination of education and experience.
  • Extensive experience in working with computerized accounting systems,experience with ERP system is a plus
  • Experience in working with a large national staff team.
  • Experience in managing procurement and logistical procedures and policies.

 Competency

  • Must be able to carry out responsibilities independently with minimal technical support from within the organization
  • Knowledge of varied donor financial regulations.
  • Proven leadership qualities required
  •  Strong negotiation, interpersonal and organization skills.
  • Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
  • Ability to effectively present information and respond appropriately to questions from senior managers in the field and HQ, counterparts, senior government and rebel leaders and other related regional players.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.