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20-171: Finance Manager
Country:Democratic Republic of Congo
Department:Finance
  
Essential Job Duties/Scope of Work:
International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization.  Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide.  By offering training and health care to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Background
The Democratic Republic of Congo (DRC) confirmed its tenth outbreak of Ebola Virus Disease (EVD) on August 1, 2018, just days after the Equateur Province EVD outbreak ended.  The National Institute of Biomedical Research (INRB) completed the sequencing of the virus’s genome and has determined that the new outbreak, in North Kivu and Ituri, is not linked to the Equateur Province outbreak.  The Ministry of Health (MoH), as of September 23, 2018, has reported 150 cases of hemorrhagic fever, with 119 confirmed as EVD and 31 probable cases of EVD.  There have been a total of 100 reported deaths, out of which 69 were confirmed to be EVD deaths in this outbreak.

Job Purpose
Under the supervision of the Finance and Admin Director (FAD), this position has the primary responsibility of ensuring financial management and accounting oversight in compliance with donors’ policies and procedures for IMC sub office in Mbandaka / Kinshasa, DRC. The Finance Manager will also be responsible for the development and oversight of compliance issues in IMC procurement at field level. The Finance Manager will manage other support staff including an Accountant(s) and Cashiers that are assigned to the sub office where this position will be assigned.

JOB SUMMARY:  Responsible for ensuring that financial management and accounting is in compliance with donors’ policies and procedures, development and oversight of compliance issues.

 

The below tasks and responsibilities are intended to describe the general nature and level of work being performed by persons assigned to this position.

 

The assigned high level profile (III) referees to the complexity of country portfolio, as to the number of influencing factors and their interdependencies. Some of the factors affecting complexity may be size of country program, USD value and number of projects, number of staff, variety of donors, interdependence and interrelations of projects, number of field sites, stakeholders, resources, country context, etc. The person assigned to this position is expected to handle high-level complex country portfolio.

 

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

 

GENERAL DUTIES AND RESPONSIBILITIES:

 

Accounting and Finance Management

 

Works closely on day-to-day accounting operations and financial management functions in field offices ensuring these are performed in accordance with internal policy and procedures;

• organize and develop country activities in finance, accounting, planning, internal control and audit, billing, credit control and cash collection,

• Provide country management with the appropriate financial information in accordance with accounting procedures and donor regulations

• Provide cash flow in country and ensure that cash needs are fulfilled. Communicate outstanding installments with the donor, as applicable.

 • Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments;

Suggest formats for financial reporting to aid financial statement users to better understand the contents of the reports for decision-making and strategic planning purposes;

Ensure the maintenance of accurate records of financial transactions of the country office (main and field offices) in order to monitor financial status of all project activities;

Assist with the management of the country finance department to meet the financial reporting requirements of in-country management and Headquarters; This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports;

Direct the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements;

Maintain the system of accounts ensuring all accounting data are updated, reconciled and fully supported;

Oversee training of finance staff and provide technical support to country program and logistics;

Assist and or prepare budgets;

Present & facilitate review of actual to budget expenditures with Budget Holders and other country management staff. As required, provide recommendations for budget realignments as required;

Ensure compliance with internal and donor regulations and procedures; enforce finance and supporting function policies, systems and procedures, and direct or perform their development, documentation, and implementation;

• As applicable, work closely with HR in the recruitment and selection of qualified finance staff, recommend promotions, disciplinary action and termination of finance staff in consultation with supervisors;

Maintain open line of communications with all field and corporate staff, as applicable

Maintain frequent communication with Finance Administrative Director/Finance Director to ensure finance activities and objectives are communicated;

Work with program and logistics staff to ensure the coordination of programs are within budgeted targets;

Attend coordination meetings which are relevant to country activities;

Interface with national government and relevant agencies to ensure compliance with varying government regulations when necessary.

 

Representation

 

Serve as a liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors;

Participate in donor meetings and communicate relevant information to Finance Administrative Director and Country Director;

Assist in activities to ensure maximum visibility of the agency amongst the NGO community;

Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information;

Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.

 

3. Training/ Capacity Building

 

• Train national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs

• Advocate and plan for professional development for national staff

 

 

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

 

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.

 

It is all staff shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If a staff see, hear or are made aware of any suggested activities then the staff has an obligation to report.

 

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Qualifications:

Qualifications: A University Degree in Accounting or Business Administration

Experience : 
• A minimum of 3 years of experience in a non-profit organization, including an extensive experience in the administrative and financial management of overseas programs or equivalent combination of education and experience;
• Working in highly volatile and complex security environment is required;
• Extensive experience in working with computerized accounting systems, preferably CostPoint and Cognos;
• Extensive experience in Donor reporting, preferably USAID, OFDA, UN Donors, ECHO and other private donors;
• Experience in working with a large national staff team and International staff members;
• Knowledge of varied donor financial regulations;
• Extensive experience in working with computerized software;
• Experience in managing procurement and logistical procedures and policies;

Competencies:

 • Must be able to carry out responsibilities independently with minimal technical support from within the organization;
• Proven leadership qualities required;
• Strong negotiation, interpersonal and organization skills;
• Can function effectively in a loosely structured work environment, set appropriate priorities and deal effectively with numerous simultaneous requirements
 

Languages
Fluent in English and French. Swahili would be an advantage.


Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.