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20-155: Finance Officer
Country:Venezuela
Department:Finance
  
Essential Job Duties/Scope of Work:

BACKGROUND TO THE ASSIGNMENT:

International Medical Corps is a global, humanitarian, non-profit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, non-political, non-sectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

For nearly a decade, the people of Venezuela have suffered shortages of the most basic necessities, including food and medicines, resulting in the largest refugee crisis recorded in the Americas. Since 2015, 3 million people have fled Venezuela amid starvation, government repression, extreme economic crisis, and growing civil unrest.  At the same time, the Venezuelan Government’s rejection of international aid has exacerbated the situation to an extreme degree. 

Under OFDA grant, International Medical Corps’ goal is to address the humanitarian needs in Venezuela through improving access to mental health services. To achieve this goal, International Medical Corps will work with one local organizations, CESAP. 

 

 

PURPOSE OF THE ASSIGNMENT:

International Medical Corps will provide and improve access to critical mental health services to those affected by economic/ humanitarian crisis, develop a Psychosocial Support and Strengthening Program for the participating communities, aimed at achieving positive behaviours, well-being and quality of life  

SCOPE OF THE ASSIGNMENT:

Specify the tasks related to the assignment in SMART bullet format. Detail issues such as documentation required and how provided, communication processes, reporting requirements. 

 

In compliance with the policies and guidelines in the Finance Manual, this position will carry our all finance 

and admin activities to support Venezuela operations and program.

 

GENERAL DUTIES AND RESPONSIBILITIES: 

•          Maintain the filing system for the Finance Department (filing and file listing).

•          Maintain the appropriate backup (translations, dates, stamps, etc.) for the Payment Voucher.

•          Assist in Payments’ preparation and writing checks.

•          Prepare the monthly finance scanned copy with all related appendixes.

•          Responsible of entering data to the Accounting System (Cost Point) on daily basis under the direct supervision of the Finance Manager.

•          Assist in solving Test of Transaction (TOT) issues and send them to Auditor.

•          Perform other duties as assigned by Supervisor.

•          Assist Finance manager for preparing monthly and weekly cash flow forecast and payment distribution schedules

•          Work closely with operational and logistic staff and give them financial support. 

•          Helping finance team during audit period in responding to audit requests – finding documents, copying and submitting to auditor or sending to HQ etc. 

•          Record accounts payable and accounts receivable (GJ)

•          Update internal systems with financial data

•          Assist in monthly preparation report, quarterly and annual financial reports

•          Review and work on supporting documents and monthly reports with the partners

 

 

Reporting

•          Compile and submit Field Site Monthly Reports and work closely with Finance manager;

 

Others: 

•          Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive;

 

Prevention of Sexual Exploitation and Abuse 

•          Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps 

•          Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive. 

Compliance & Ethics: 

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Qualifications:

To perform this consultancy successfully, an individual must be able to perform each task with or without reasonable accommodation. 

  

• Minimum 1-2 years’ experience in a non-profit organization or equivalent experience, training and education Extensive experience in working with computerized accounting systems

• Comprehensive knowledge and working experience with USAID, and other donors as well as Excel

• Strong writing and presentation skills

• Fluency in English and Spanish