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19-222: Program Coordinator – Emergency Medical Team (EMT)
Department:Humanitarian Response
Essential Job Duties/Scope of Work:

Job Description

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and health care to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.


When catastrophe hits, International Medical Corps is often one of the first humanitarian aid organizations on the scene providing rapid and effective aid that saves lives, reduces suffering, and promotes self-reliance.

International Medical Corps: provides safe, timely, effective, efficient, equitable and patient centered care; offers needs-based response according to the context and type of Sudden Onset Disaster and/or outbreak in the affected nation: adopts a human rights-based approach to their response; ensures they are accessible to all sections of the population affected by the SOD and/or outbreak particularly the vulnerable; and treats patients in a medically ethical manner consistent with the World Medical Association Medical Ethics Manual.

International Medical Corps is accountable to: patients and communities; host government, Ministry of Health; our organization and donors. International Medical Corps commits to a coordinated response under the national health emergency management authorities. International Medical Corps collaborates with the national health system, the cluster and the humanitarian community.

Selected personnel are on standby to deploy to a crisis within 48hours. Personnel may deploy to new areas of operation or lend support to International Medical Corps teams already on the ground. International Medical Corps maintains a roster of volunteers and staff who have completed pre-deployment paperwork, orientation and training. The roster is updated on a regular basis. Through this expression of interest, applicants maintain professional profiles with International Medical Corps so that information is complete and readily available for an emergency response deployment.

Job Purpose

This position will support International Medical Corps' emergency response delivering outpatient clinical care to disaster effected populations.

The primary responsibility of the Program Coordinator – Emergency Response is to support the implementation of services in an emergency setting. The Program Coordinator conducts and support assessments, is responsible for the program development process with technical and support departments. Act as a liaison between the mission and HQ teams for the continuation of program implementation and development. Raise issues to take timely decisions as necessary. They support and manage, depending on the staffing plan, technical and core department inputs including finance, logistics, and security, towards the improvement of program decisions and actions. They coordinate start up activities, develop proposals including budgets, logical frameworks, and detailed work plans. The Program Coordinator represents International Medical Corps at UN Cluster meetings, liaises with local authorities and members of affected communities, and collaborates with humanitarian actors. They support the Team Leader – Emergency Response, and deputize when needed, to implement activities related to the emergency response.

**NOTE**Candidates applying to this position are indicating that they are interested in being considered for the International Medical Corps standby roster for emergency response. Roster members will only be contacted when there is an emergency response need for which the responder is qualified for. This position will not be compensated unless responders are deployed to an emergency response.

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Program design and proposals development

  • Identify potential donors for project funding;
  • Identify projects and concepts using program data, assessments, and coordination efforts;
  • Lead the design of projects and development of project proposals;
  • Identify local partners and entities;
  • Support local partners to develop proposals aligned with International Medical Corps programming.

Effective implementation of the portfolio

  • Provide sufficient leadership to enable program activities take place on time, on target, and to a high standard of quality;
  • Draft agreements with partners, government bodies, and relevant local entities;
  • Ensure donor compliance in activities and programming;
  • Ensure effective monitoring and plan for program evaluation;
  • Collaborate with human resources in the identification and selection of personnel;
  • Request technical and operational support as needed through the Response Management Team;
  • Draft and submit high quality and timely situation reports, donor reports, and local government reports;
  • Travel to existing and potential Emergency Program partners and projects;
  • Identifies problems, bottlenecks and issues impacting implementation and coordinates identification and implementation of solutions.

Coordinate and Liaise

  • Support the emergency response in developing and maintaining relationships with relevant stakeholders (UN, Ministry of Health, national and international NGOs, donor agencies, private sector);
  • Ensure appropriate information flow among headquarters, field, and external actors;
  • Enable a process for lessons learned for programming, operations, and International Medical Corps coordination.

Contribute to International Medical Corps mission and strategy

  • Coordinate or participate in dialogue (meetings, workshops, etc) on International Medical Corps strategy in country;
  • Support the development of the program strategy in coordination with departments active in the emergency response;
  • Participate in training and professional development activities(literature, publications, and relevant papers/documents);
  • Ensure mutual support within the team and contribute to teambuilding.

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report.

    • Masters degree in humanitarian affairs, international affairs, public health, management or other relevant studies


    • Minimum of five years of professional experience in humanitarian relief; or equivalent combination of education and experience
    • Significant experience managing projects in developing countries or similar context, ideally in humanitarian response situations
    • Demonstrated, successful experience with humanitarian funding - particularly past proposal and budget development experience with OFDA and UN agencies;


    • Familiarity with relevant stakeholders, especially international organizations (EU, UN, WHO);
    • Familiarity with international humanitarian operations, coordination structures, and the mandates of donors, UN agencies, and other NGOs;
    • Familiarity with USAID rules and regulations, and their application in humanitarian settings;
    • Understanding of health and development concepts in developing countries and humanitarian settings;
    • Working knowledge of financial management and strategic planning
    • Understanding and ability to work in unstable and multi-cultural environment (cultural sensitivity)
    • Full computer literacy and adequate administrative skills
    • Ability to effectively present information and respond appropriately to questions from senior managers in the field and HQ, counterparts, senior government and rebel leaders and other related regional players
    • Fluency in written and spoken English (Arabic, French, and Spanish desirable)
    • Ability to read, write, analyze and interpret, technical and non-technical information in the English language.


    In addition to the responsibilities referenced above, candidates can expect to be living and working in austere conditions. Lifting moderately heavy objects from the ground, carrying a backpack for extended periods of time, and walking or hiking in remote locations may be necessary to perform these functions.

    International Medical Corps is a first-responder to natural and man-made disasters and has a mandate of working in remote locations.  The organization has a comprehensive security management policy and plan in place and committed to do everything possible within its remit to ensure safety and security. Notwithstanding, the mandate and programming choices of International Medical Corps require staff with high degree of resilience, extremely decisive quality and ability to move fast.

    Equal Opportunities

    International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.