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International Medical Corps is an Equal Opportunity Employer.

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19-210: Finance Manager – Emergency Response Team
Country:Global
Department:Humanitarian Response
  
Essential Job Duties/Scope of Work:

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through healthcare training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and healthcare to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated healthcare systems and helps bring them back to self-reliance.

Background

When catastrophe hits, International Medical Corps is often one of the first humanitarian aid organizations on the scene providing rapid and effective aid that saves lives, reduces suffering, and promotes self-reliance.

International Medical Corps provides safe, timely, effective, efficient, equitable and patient centered care; offers needs-based response according to the context and type of sudden onset disaster (SOD) and/or outbreak in the affected nation; adopts a human rights-based approach to its response; ensures it is accessible to all sections of the population affected by the SOD and/or outbreak, particularly the vulnerable; and treats patients in a medically ethical manner.

International Medical Corps is accountable to patients and communities, host governments and ministries of health, and its organization and donors. International Medical Corps commits to a coordinated response under the national health emergency management authorities. International Medical Corps collaborates with the national health system, the clusters and the humanitarian community.

Selected personnel are on standby to deploy to a crisis within 48 hours. Personnel may deploy to new areas of operation or lend support to International Medical Corps teams already on the ground. International Medical Corps maintains a roster of volunteers and staff who have completed pre-deployment paperwork, orientation and training. The roster is updated on a regular basis. Through this expression of interest, applicants maintain professional profiles with International Medical Corps, so that information is complete and readily available for an emergency response deployment.

Job Purpose

This position will support International Medical Corps’ emergency response delivering outpatient clinical care to disaster-affected populations.

The primary responsibility of the Finance Manager is to support the implementation of services in an emergency setting. The Finance Manager directly oversees all financial and accounting activities including all finance activities and reporting in the response sites.

**NOTE** Candidates applying to this position are indicating that they are interested in being considered for International Medical Corps’ standby roster for emergency response. Roster members will be contacted only when there is an emergency-response need for which the responder is qualified. This position will not be compensated unless responders are deployed to an emergency response.

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Accounting and Finance Management

  • Ensure compliance with the organization and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation.
  • Responsible to ensure financial resources availability for local payments of the team, in coordination with International Finance Desk.
  • Supervise and ensure that the day-to-day accounting operations and financial management functions in field offices are performing in accordance with internal policy and procedures.
  • Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments.
  • Suggest formats for financial reporting to aid financial statement users to better understanding the contents of the reports for decision-making and strategic planning purposes.
  • Ensure the maintenance of accurate records of financial transactions of the response office and other field sites in order to monitor financial status of all project activities.
  • Ensure that the financial reports meet requirements of both field and senior management by submitting reports on or before the deadlines set and including relevant information for all the users of the financial reports.
  • Direct the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements.
  • Maintain the organizations system of accounts ensuring all accounting data are updated, reconciled and fully supported.
  • Oversee training of finance staff and provide technical support to country program and logistics.
  • Supervise or prepare budgets.
  • Present & facilitate review of actual to budget expenditures with direct line manager, senior management and field teams.
  • Provide recommendations for budget realignments as required.
  • Make frequent visits to field offices provide training to finance staff on internal procedures and requirements.

Training and Capacity Building

  • Determine training needs for finance staff.
  • Train national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs.
  • Advocate and plan for professional development for expat and national staff.

Working Relationships

  • Maintain frequent communication with Regional Finance Coordinator to ensure finance activities and objectives are communicated.
  • Work with direct line manager, senior management and field teams to ensure the coordination of programs are within budgeted targets.
  • Attend coordination meetings which are relevant to country activities.
  • Interface with national government and relevant agencies to ensure compliance with varying government regulations.

Representation

  • Serve as the principal liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors.
  • Establish and update contact details of potential donors in-country.
  • Participate in donor meetings and communicate relevant information to HQ.
  • Work with key donor staff to develop and maintain optimum financial and programmatic relationship.
  • Ensure maximum visibility of the agency among the NGO community.
  • Lead the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information.
  • Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.

Compliance & Ethics

  • Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps' and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

General 

  • Deployed personnel are expected to assist with the setup, maintenance and demobilization of the clinical spaces and base camp as required. 

Policy Adherence

  • Actively promote PSEA (prevention of sexual exploitation and abuse) standards within International Medical Corps and among beneficiaries served by International Medical Corps.
  • Adhere to the Code of Conduct, maintain humanitarian principles and respect international humanitarian law at all times.

Other duties as assigned

  • The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all-inclusive. The fluid nature of emergency response requires personnel to adapt to a rapidly changing landscape; duties may be reconfigured to meet operational requirements.

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving sexual exploitation and abuse, trafficking in persons, child safeguarding and any suggested violation to our Code of Conduct that may involve conflicts-of-interest, fraud, corruption or harassment. If you see, hear or are made aware of any such activities, you have an obligation to report.

 

Qualifications:
  • Minimum of a college or university degree in Accounting or Business Administration; preferably a Master's degree


Experience:

  • Minimum of three (3) years of managerial experience in a non-profit organization; or equivalent experience, training and education
  •  Extensive experience in the administrative and financial management of overseas programs at the management level
  • Extensive experience in working with computerized accounting systems, preferably Deltek- CostPoint, TM1
  • Comprehensive knowledge and working experience with USAID, UN Agencies, World Bank, EU, DfID and other donors
  • Experience in developing and managing procurement and logistical procedures and policies

Competencies:

  • Skills and knowledge in program sustainability and capacity building, public-private partnerships and project management
  •  Strong writing and presentation skills
  • Proven capabilities in leadership required
  • Strong negotiation, interpersonal and organization skills
  • Ability to effectively present information and respond appropriately to questions from senior managers in the field and HQ, counterparts, senior government and rebel leaders and other related regional players
  • Fluency in written and spoken English is required; fluency in Spanish, French or, Arabic is desirable

Other

In addition to the responsibilities referenced above, candidates can expect to be living and working in austere conditions. Lifting moderately heavy objects from the ground, carrying a backpack for extended periods of time, and walking or hiking in remote locations may be necessary to perform these functions.

International Medical Corps is a first responder to natural and man-made disasters and has a mandate of working in remote locations. The organization has a comprehensive security

management policy and plan in place and is committed to doing everything possible within its remit to ensure safety and security. Notwithstanding, the mandate and programming choices of International Medical Corps require staff members who have a high degree of resilience, extremely decisive qualities and the ability to move fast.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.