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18-473: Country Director
Country:Ukraine
Department:International Programs
  
Essential Job Duties/Scope of Work:
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Background
International Medical Corps began working in Ukraine when fighting erupted in 2014, implementing a range of health, winterization, and protection programs since then. The program currently provides emergency protection to vulnerable populations in the Eastern Ukraine through an integrated child protection, psychosocial, and gender-based violence response.

Job Purpose
The Country Director is directly responsible for the overall strategic planning, human resources, program design and implementation, program support operations, finance, administration, monitoring and evaluation supervision, expansion/development, and required reporting for the country program.

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive. 

1. Program Management
• Provide technical inputs and assistance to programs with particular reference to financial management and reporting systems;
• Participate in and/or ensure that IMC is represented in UN sector cluster coordination to ensure programs playing a vital role and to secure required support from the cluster coordination mechanism and the UN funding instruments;
• Monitor, evaluate and report regularly to headquarters and donors providing timely updates of all situational and project development;
• Oversee the preparation of annual work plans and budgets.

2. Compliance
• Oversee program operations and reporting, ensuring compliance with agency policies and procedures, Donor regulations and local laws;
• Lead registration of programs as International Technical Assistance Projects with the Ministry of Economic Development and Trade of Ukraine;
• Create and maintain an environment that prevents sexual exploitation and abuse (SEA) of beneficiaries, by clearly defining the standards of behavior that are expected of IMC staff, as described in the organizations Code of Conduct; Ensure that mechanisms supporting these standards and principles are promoted, disseminated, and integrated into personnel requirements, and that the organizations SEA complaints procedures are in place and functioning properly.

3. Program Development
• Produce IMC’s country strategy for Ukraine; Lead and develop the strategic planning process for programs that will successfully transition our relief programs to early recovery and transition to more long-term development programs;
• Primarily responsible for expanding country portfolio;
• Remain abreast of donor funding intentions Pursue new sources of donor funding and maintain adequate donor funding levels to sustain identified program and support activities;
• Participate in writing and reviewing proposal applications.

4. Human Resources
• Oversee the recruitment and selection of qualified program field staff, recommend promotions, disciplinary action and termination of staff in consultation with supervisors and in accordance with local law; ensure key positions are filled in a timely manner;
• Collaborate with security staff to maintain security of staff in the field locations;
• Make frequent site visits to program locations to ensure that appropriate care and training are being conducted and to offer support to field staff;
• Maintain open lines of communications with all field staff.

5. Training/ Capacity Building
• Determine training needs for the field staff;
• Advocate and plan for professional development for expat and national staff Train senior national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs.

6. Working Relationships
• Maintain frequent communication with HQ Program Manager/ Senior Director, and regional/HQ staff supporting Ukraine to ensure program activities and objectives are communicated and support from HQ is requested;
• Work with and line manage Finance Director, Technical and Program leads, Security Manager and Logistics Manager to ensure the coordination of programs;
• Represent the organization at task force meetings, assessment missions, UN coordination meetings, INGO coordination meetings/fora;
• Interface with national government and relevant agencies to ensure mutual understanding of programs and maximize resource distribution and allocation of available funds;
• Represent the organization and liaise with local and national authorities, UN, NGO, and donor agencies to promote the organizations programs, facilitate successful coordination of activities and ensure transparency and accountability to all stakeholders.

7. Representation
• Serve as the principal liaison with Donors on matters related to the program to ensure financial and programmatic accountability to Donors;
• Establish and update contact details of potential Donors in-country;
• Participate in Donor meetings and communicate relevant information to HQ;
• Work with key Donor Staff to develop and maintain optimum financial and programmatic relationships;
• Ensure maximum visibility of the Agency amongst the NGO community;
• Lead the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information;
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.

8. Security
• The Country Director is ultimately responsible for the security management of staff, operations, assets and directs country-specific response to security threats and incidents, up to and including management of evacuation;
• In cooperation with the Security Manager, Monitor security level and consult with the Director of Global Security to upgrade or downgrade level;
• Responsible for ensuring that Incident Report Forms are completed and submitted to HQ Security in a timely manner (within 12 hours);
• In cooperation with the Security Manager, responsible for ensuring all staff are given a security briefing, and required documentation upon entry into the country;
• Ensure application and compliance of security protocols and policies;
• Ensure that country security guidelines, SOP’s and policies are updated twice annually (July 31 and January 31) including contingency planning for evacuation, in accordance with agency protocols and respected by all staff;
• Ensure adequate security funding is budgeted;
• Collect and document local security related information (social & political context, external players, presence/reasons for conflict, military developments, political economy of armed groups), and communicates to the Director of Global Security at HQ;
• Establish a reliable communication chain to disperse important information, whereby once the CD communicates a message, it is systematically passed on from one person to the next, with each person knowing who they are responsible for informing;
• Collaborate with local agencies to aid with security management. 

Code of Conduct
It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Qualifications:
• Minimum of a Master’s level degree in a health, protection or social service related field;
• 7-10 year of project management experience (management, planning, staff development and training skills) in emergency / development programs;
• 2-3 years of experience in a senior-level management position in a field-based post;
• Significant experience in development programs, mainly in the protection and health fields;
• Comprehensive knowledge and working experience with USAID/OFDA, World Bank, EU, DfID and other donors;
• Minimum financial management including preparing and managing budgets, banking activities, contracts and negotiations;
• Experience in developing and managing procurement and logistical procedures and policies
• Skills and knowledge in program sustainability and capacity building, public-private partnerships and project monitoring and evaluation (both quantitative and qualitative methods)
• Strong writing, presentation and program development skills;
• Extensive fundraising and representational experience;
• Proven capabilities in leadership required; and
• Strong negotiation, interpersonal and organization skills

Equal Opportunities
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion,sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.