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International Medical Corps is an Equal Opportunity Employer.

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19-021: National Consultant - Finance /Admin Assistant
Country:Indonesia
Department:Humanitarian Response
  
Essential Job Duties/Scope of Work:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

 

 

A series of powerful earthquakes struck the Indonesian island of Sulawesi on Friday, September 28. The largest quake, a powerful magnitude 7.4, shook the region at 5:02 p.m. local time, triggering a tsunami, major liquefaction and landslides that hit nearby coastlines, including the coastal city of Palu. The quake was centred about 35 miles northeast of Donggala and 50 miles north of Palu, which have a combined population of more than 600,000 people. Indonesia’s National Agency for Disaster Management Agency (BNPB) spokesman, Sutopo Purwo Nugroho, stated that an estimated 2.4 million people were affected by the earthquake and tsunami. State authorities also report more than 82,775 people displaced and at least 10,679 injured. International Medical Corps’ Emergency Response Team arrived in Jakarta within 48 hours of the disaster and began coordinating with national and local actors to determine the scale of need and consider potential interventions

 
PURPOSE OF THE ASSIGNMENT

IMC has already identified several partners that are capable and willing to respond. Furthermore, IMCs ability to implement any activities hinges upon maintaining standing, formal partnerships with local organizations. Engaging with local NGOs now will allow rapid implementation of relief efforts and position IMC to respond in the long term.

 

SCOPE

Finance /Admin Assistant is responsible for preparing, maintaining, analyzing, verifying, and reconciling financial transactions, statements, records, and reports; maintaining the accuracy of the local IMC’s Representative Office and program’s ledgers and financial systems, audits, and year end closing. In addition to providing the required support to the IMC team in day to day office life, organizing office management, travel arrangement, guest’s

reception and translating documents. Other key responsibilities for the Finance /Admin Assistant position include the following:

 

DELIVERABLES DESCRIPTION

Finance:

  • Perform professional accounting functions supporting local IMC Representative Office and program operations;
  • Review all accounts payable, purchase orders, cash receipts, payroll, utility billing, and other accounting records and transactions; ensure money is posted to correct accounts and that all accounts balance;
  • Maintain and reconcile financial ledgers and records;
  • Prepare vouchers and supporting documentation and input expenditures in the IMC local accounting systems on a daily basis;
  • Prepare payrolls, calculate taxes and submit tax reports to tax authorities;
  • Manage cash flow; perform the duties of a cashier and be responsible for the safe upkeep, disbursement of cash and the maintenance of an up-to-date record of cash flow in the office;
  • Conduct daily cash count following IMC policies;
  • Prepare bank and cash reconciliations and related journal entries for all local IMC and program accounts; obtain and file bank statements on monthly basis
  • Ensure proper authorization of all disbursal carry expenditure and disbursal signatures;
  • Remit payment of approved payment requisitions in a timely manner;
  • Reconcile periodically advances given to staff and ensure minimal number of outstanding advances at the end of month;
  • Assist in preparation of year-end closings and accompanying financial reports;
  • Maintain and track fixed asset inventory control records for the local IMC Representative Office;
  • Manage financial hard-copy and electronic documentation systems;
  • Comply with local legislation, IMC and program donor policies and procedures;
  • Perform other duties as assigned.

Administration

  • Assist Country Representative and the team with establishing the new office and the field office at the project location.
  • Support in establishment of office processes and protocols as per IMC Standard Operating Procedures, including health and safety; cash management.
  • Responsible for general office and guesthouse maintenance including re-ordering of supplies, cleaning services and maintaining accurate records.
  • Reception of visitors
  • Provide translation services as required, both written and real-time verbal.
  • Scanning and printing documents

Travel and Visa Support

  • Provide efficient support to international staff and visitors, preparing invitation letters for visas. Visa support for international staff.
  • Arranging transportation and accommodation (taxi, hotels and tickets).
  • Other ad-hoc duties as required.

PLEASE NOTE THE FOLLOWING:

Code of Conduct
All Consultants are required to adhered to  and promote International Medical Corps shared responsibility and obligation to report matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are aware of any suggested activities then you have an obligation to report to International Medical Corps.

 Equal Opportunity
International Medical Corps is proud to provide equal consultancy opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

 

Qualifications:

  • Bachelor’s degree, Preferably in Business Administration or a related field of study;
  • 1-2 years of professional work experience;
  • Proficient in computer applications and accounting software, especially with MS Word, Excel, and PowerPoint;
  • Have a good customer service attitude;
  • Be proactive and able to handle many different tasks simultaneously;
  • Be able to work collaboratively;
  • Have a keen attention to detail;
  • Excellent verbal and written English language skills;
  • Fluency in spoken and written Bahasa
  • Be able to work in stressful environments driven by strict deadlines.