International Medical Corps is an Equal Opportunity Employer.

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19-201: AP Specialist
Country:Los Angeles, CA
Essential Job Duties/Scope of Work:


LOCATION:              Headquarters Office, Los Angeles, CA

SUPERVISOR:         Accounting Supervisor



Using established guidelines; this position is responsible for the timely and accurate processing of Accounts Payable invoices and associated tasks to ensure the correctness of management reports


  • Process all Accounts Payable invoices in accordance with established company guidelines.   
  • Review vendor invoices or other payment requests for accuracy, appropriate authorization and supporting documentation  
  • Assign Vendor code (on check requests) for payments to existing vendors  
  • Compile documents required to setup a new Vendor (W8, W9, etc.)  
  • Ensure that invoices are properly noted when received, entered, posted, paid, and mailed.  
  • Follow-up on all past due amounts indicated on vendor invoices.  
  • Reperform all manual calculations for correctness and attach calculation tape for support of the amount payable.  
  • Code invoices with accurate cost distribution  
  • Submit invoices and Print Held Journal report to the Sr. Accountant for review and approval.  
  • Enter invoices for the weekly check run. 
  • Mail checks processed in the weekly check run by no later than 5 p.m. Friday, including all remittance stubs to ensure proper application of IMC’s payments.   
  • Research all vendor statements immediately upon receipt.   
  • Organize and file all invoices and checks to properly maintain an orderly and accurate filing system. Filing should be done on a daily basis.  
  • Scan and file documents for all Accounts Payable payments.  
  • Performs monthly review of checks/wires paid to ensure invoices are available on file. If payments are based on pro-forma invoices, maintains listing of pending invoices and follows up on missing documents  
  • Responsible for monthly reconciliation of corporate Accounts Payable and Accounts Receivable (including employee receivable) accounts


  • Monthly prepaid and deposit expense allocations and reconciliations.


  • Provide copies of all invoices charged to fixed assets to the Staff Accountant, for supporting of the monthly expense allocation.


  • Maintain the monthly general journal books of record; check copies binder, and consultants file.


  • Maintain and performs regular review of W8/W9 forms to ensure all tax related data is available on file, at any time


  • Maintain contracts file in support of the annual 1099 reporting.


  • Handle confidential information with the highest degree of integrity. 


  • Complete special projects and miscellaneous assignments as required. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive.








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To perform this job successfully, an individual must be able to perform each essential duty with satisfactory results. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • 2 years AP/AR experience
  • Well organized and detail oriented
  • Flexible
  • Willing to learn and grow
  • Ability to work under pressure
  • Cooperative and willing to assist others
  • Communicative
  • Team player
  • Proficiency in excel and
  • Degree in Accounting preferred but not required