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17-407: Emergency Response Fleet Officer
Country:Other
Department:Humanitarian Response
  
Essential Job Duties/Scope of Work:

International Medical Corps is a global, humanitarian, non-profit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, non-political, non-sectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility for rapid response to emergencies. International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Program Background

International Medical Corps is a ‘first-responder’ both to natural and man-made disasters and has a mandate of working in remote locations. The organization has a comprehensive security management policy and plan in place and committed to do everything possible within its remit to ensure safety and security. Notwithstanding, the mandate and programming choices of International Medical Corps require staff with a high degree of resilience, sound judgment, the ability to move fast, and the willingness to travel and work in unstable situations and harsh conditions.

JOB SUMMARY

The Fleet Officer is responsible to the Logistics Manager with facilitating and coordinating, movement, maintenance, and planning of all vehicles operated by International Medical Corps in (TBD) including field locations. This includes routine repairs, facilitating all movement needs and monitoring of field movements. With (TBD) and (TBD), the Fleet Officer position will demand a highly motivated, detail oriented individual who will be able to solve challenges as they arise.

The Fleet Officer contributes to ensuring that IMC’s commitment to improving quality and accountability in humanitarian work is upheld, through reference to the Sphere Charter, IMC Minimum Standards and the NGO Code of Conduct.

 

 

ESSENTIAL DUTIES AND RESPONSBILITIES:

 

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.

 

Maintain daily vehicle movement schedule and records and assign all mechanical transport as required and provide a daily movement schedule by the close of business the previous day.  This includes the scheduling of on-call night and weekend drivers.

  • Maintain daily vehicle movement schedule and records and assign all mechanical transport as required and provide a daily movement schedule by the close of business the previous day.  This includes the scheduling of on-call night and weekend drivers.
  • Assess all drivers’ skills and conduct driver training as required. This includes making recommendations to terminate drivers if necessary
  • Assess the competency of the mechanic to ensure that it is sufficient to meet the organizations needs
  • Assess any external garages, which are being used by the organization to ensure they can and are providing sufficient support to the organization fleet at an acceptable cost.
  • Close liaison with the mechanic to organize a routine maintenance schedule for all vehicles and ensure that a stock of frequently used parts is maintained.
  • Compile regular fuel consumption reports and monthly vehicle utilization analysis for all locations.
  • Work with the government transportation authorities and insurance companies to ensure that proper documentation held for all vehicles.
  • Maintain comprehensive vehicle maintenance records and a plan for maintenance schedules.
  • Liaise with flight/movement personnel to provide pick up and drop off support to incoming and outgoing staff and guests from embarkation and disembarkation points.
  • Conduct training and daily vehicle inspections along with drivers and mechanic to monitor the use of vehicles through log book management.
  • Monitor the fuel stocks and ensure that all vehicles have a full tank at the beginning and end of the drivers’ duty period.
  • Raise the request for the re-order of fuel as necessary.
  • Ensure that all drivers are properly licensed and all vehicles have spare tire, first aid kits, emergency tool kit, emergency contact numbers, internal vehicle numbers and IMC branding.

Travel periodically to field locations to conduct management checks on the fleet.

  • Ensure the effective and efficient use of all IMC resources in order to keep costs low and ensure safety in the workplace.
  • Lead, manage and motivate a team, ensuring that they have clear objectives and receive meaningful feedback on their performance.

 

  • Ensure the effective and efficient use of all IMC resources in order to keep costs low and ensure safety in the workplace.

  • Lead, manage and motivate a team, ensuring that they have clear objectives and receive meaningful feedback on their performance.

 

Compliance

  • Ensure compliance with IMC policies and procedures, donor regulations and local laws;

  • Ensure that the procurement and disposal of commodities, especially those subject to US Export Compliance regulations, are in line with applicable licenses and are properly documented;

  • Ensure that vendor eligibility screening is carried out in a timely fashion, updated regularly, and, recorded appropriately.

Human Resources

  • Manage all staff within your department with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism;

  • Make frequent site visits to where staff supervised by you are working, to ensure that the appropriate care and support is being offered;

  • Ensure that staff supervised by you are evaluated regularly, trained and/or mentored in a structured accountable manner, and written records of such are retained;

  • Oversee the recruitment, selection and performance of logistics staff, as required.

Training/Capacity Building

  • Advocate and plan for professional development for expat and national staff;

  • Determine training needs for staff supervised by you;

  • Coordinate the delivery of training for national staff to increase their responsibilities in order to build capacity, and ensure sustainability of programs.

Working Relationships

  • Proactively engage with the Country Director and key staff (Program, Finance, & Medical) on all matters logistic to ensure that programmatic and project planning incorporates sufficient funding for logistical staff and logistical support mechanisms;

  • Proactively engage on a regular basis with regional IMC logistics teams, and logistics coordinators from other organizations to ensure appropriate links for interagency logistics coordination;

  • Proactively engage with donors, local government, project partners, UN agencies and other non-governmental organizations in order to plan, organize, and schedule distribution of goods and materiel as, well as to ensure adequate information sharing, address common concerns/problems and seek solutions.

Representation

  • Represent IMC in a positive and professional manner contributing to the creation of a positive image and overall credibility of the organization, notably through the application of IMC’s mandate, ethics, values and stand-point with regard to other actors.

Security

  • Ensure the application of, and compliance with, security protocols and policies of you and your supervised staff.

 

Compliance & Ethics:  Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity.

 

 

Qualifications:

SKILLS AND REQUIREMENTS

 

Essential:

 

  • Certificate or Diploma in Logistics or related field.
  • Certified mechanic.
  • Willingness to travel to field locations.
  • Must have 3–5 years of experience and managing large scale NGO logistical functions.
  • High computer literacy level with expected proficiency in Word, Excel, PDF, Photoshop and Internet.
  • Ability to work independently, take personal initiative, and multi-task including strong facilitation skills in an ever changing dynamic operational environment
  • Excellent written and spoken English language skills.
  • Strong administrative and organizational skills.
  • Ability to coach others and work in a team environment with experience in conducting training.
  • Excellent interpersonal skills and ability to work effectively in an operational environment. 
  • Commitment to and understanding of IMC’s aims, values and principles.

 

Desirable:

     Degree in Administration/Logistics or related field

    Previous experience in a similar role with International Medical Corps or another organization.

 

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status.