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18-219: AFP Program Manager
Country:Democratic Republic of Congo
Department:International Programs
  
Essential Job Duties/Scope of Work:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

 

PROGRAM BACKGROUND

IMC has been implementing a program of Acute Flaccid Paralysis (AFP) surveillance funded by Bill and Melinda Gates Foundation in the Democratic Republic of Congo (DRC) for the last 3 years and this program is expanding from 5 health zones in North and Tanganyika provinces to all 10 health zones in Tanganyika. To be able to respond to the need of providing quality programming due to this considerable expansion, IMC DRC mission is recruiting a Program Manager to lead the project for a period of 6 months.

           

JOB SUMMARY

The Program Manager must be able to perform each function with or without reasonable accommodation for the position:

Overall implementation of the AFP project, including achievement of activity targets; coordination with departments, partners and donors (as required); development and implementation of a project-related M&E system; and, preparation of project reports.

Ensure correct use of programmatic resources, including management of project budget line items such as project input (supplies and activities), equipment, and direct project hires.  Understanding and operationalizing of project award agreements and donor standards, compliance requirements and regulations (including those related to procurement).

Supervise and mentor field teams through undertaking site visits for monitoring and problem solving.

Keep IMC country office and U.S. Headquarters informed of project successes, challenges, and opportunities through frequent e-mail and Skype communications, participating in country team meetings as well as in discussions with HQ staff.

Contribute to responses as required by donor inquiries during the life of the project, and support any donor visit to the project areas.

Represent International Medical Corps at all relevant coordination meetings at national and provincial levels as appropriate.

Undertake any other responsibilities related to the AFP project as requested by the [state here the title of the IMC staff to whom the PM is directly reportable] in accordance to the employment contract.

 

ESSENTIAL DUTIES & RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation

  • Program Finance, Logistics and Administration
  • Prepare a detailed weekly/monthly activity and budget plan for AFP surveillance activities and ensure implementation of planned activities according to the work plan adhering to the budget according to IMC standards and oversee program spending per budgets and pipelines
  • Work with logistics and administrative/finance staff to conduct training, coaching and supervision of health facility staff
  • As a budget holder work with other sector leads to follow up staff recruitment and training, conduct performance monitoring in collaboration with HR, ensure that standards and protocols are adhered to
  • Organize and follow-up on all other procurements needed for the project

Personnel management and capacity building

  • Work with other technical sector leads to ensure sector integration and effective implementation
  • Conduct learning needs assessment for AFP staff; develop a training program to meet these needs;
  • Support and supervise the 2 AFP coordinators to follow up and document regular meetings with key stakeholders;
  • Document monthly quality, action-oriented review meetings at provincial level.
  • Participate in planning events & meetings
  • Support the AFP supervisors and provide analytical and constructive feedback to monthly reports using their contributions.
  • Conduct regular and frequent supportive supervision to Health zones to improve program quality and accountability
  • Undertake as appropriate staff conflict resolutions, disciplinary measures, performance appraisals, and reporting staff management issues.

    Representation

  • Represent International Medical Corps at all relevant coordination meetings at national and provincial levels as appropriate.
  • Create and maintain smooth relations and open collaboration with Government and local stakeholders and serve as the AFP surveillance resource person

Program Implementation and Development

  • Assist and support provincial Polio vaccination campaigns
  • Participate in needs assessments for potential funding opportunities.
  • Ensure strong linkage of AFP surveillance to other sectors such as health, nutrition and GBV as appropriate.
  • Work closely with the M&E team to ensure robust and comprehensive monitoring, evaluation, learning and reporting systems and data flow mechanisms are in place.
  • Conduct critical monitoring of all aspects of the project and identify areas of concern. Prepare and implement workable solutions for identified challenges
  • Follow up of project implementation to review progress towards objectives through organizing regular review meetings, update and experience sharing meetings among staffs.
  • Oversee IMC staff across the field sites. Provide technical support and direct supervision of AFP field supervisors and collaboration for project proper implementation.
  • Participate in regular consultations via Skype calls with HQ based TU Health Advisor.
  • Participate in Country Calls organized by the HQ Program Officer or Manager.
  • Participate in Gates quarterly country calls as required.

 

 

Reporting

  • Work with the M&E team to implement and evaluate data quality assurance measures and ensure appropriate follow up.
  • Ensure that the community based feedback mechanism is integrated in all sites where IMC is implementing the AFP surveillance activities. Utilize this mechanism to provide response and feedback to target communities.
  • Prepare and provide regular monthly progress reports in coordination with the M&E Officer
  • Provide monthly work-plan, pipeline and procurement plan update
  • General International Medical Corps code of conduct and ethics
  • Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
  • Ensure application and compliance of security protocols and policies; serve as security focal point in the field sites

 

Compliance & Ethics

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive

Qualifications:

The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive

  • Candidate must have a Master in Public Health or an equivalent degree from a recognized academic institution.
  • Strong knowledge and experience of at least 2 years in the implementation of a quality AFP project, including achievement of activity targets; coordination with departments, partners and donors (as required); development and implementation of a project-related M&E system; and, preparation of project reports.
  • Ability to correctly use programmatic resources, including management of project budget line items such as project input (supplies and activities), equipment, and direct project hires.  Understanding of project award agreements and donor standards, compliance requirements and regulations (including those related to procurement).
  • Demonstrated skills in organizing and coordinating regular project reviews, financial pipeline inputs and close-out meetings.
  • Experience in developing and maintaining updated key project management tools, including procurement plans, financial pipelines, activity work-plans and indicator trackers.
  • Ability to timely initiate project implementation actions, including staff recruitment and submission of procurement requests.
  • Experience in supporting and building capacity of local partners including CHWs and health workers that are working in partnership with IMC
  • Demonstrated skills in supportive supervision and mentoring of field teams.
  • Strong skills in representing employer organization at all relevant coordination meetings at national and provincial levels as appropriate.

 

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.