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17-403: Emergency Pharmaceutical/Medical Commodities Manager
Country:Other
Department:International Programs
  
Essential Job Duties/Scope of Work:

About International Medical Corps
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

International Medical Corps is a ‘first-responder’ both to natural and man-made disasters and has a mandate of working in remote locations.  The organization has a comprehensive security management policy and plan in place and committed to do everything possible within its remit to ensure safety and security.  Notwithstanding, the mandate and programming choices of International Medical Corps require staff with a high degree of resilience, sound judgment, the ability to move fast, and the willingness to travel and work in unstable situations and harsh

JOB SUMMARY

The primary responsibility of the Humanitarian Pharmaceutical/Medical Commodities Manager is to establish and maintain a pharmaceutical/medical commodities supply and distribution system for emergency response including field hospital and community health services.

Essential Duties & Responsibilities:
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.  The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.

  • Establish a medical commodities dispatch and monitoring system during an emergency response to include a field hospital and mobile medical units;
  • Ensure medicines and medical supplies are stored, transported and handled in keeping with IMC and international guidance to ensure safety and high quality assurance of pharmaceuticals;
  • Maintain stock inventory and monitor consumption of pharmaceuticals and medical supplies in partnership with medical teams;
  • Work with logistics and coordination team to predict needs and prevent stock rupture;
  • Lead or advise  field IMC quality assurance process for supplies arriving in warehousing and pharmacy;
  • Lead or advise IMC local supplier prequalification process;
  • Deliver, design and oversee training of pharmacy and logistics staff in pharmaceutical/ medical commodities supply chain management;
  • Ensure pharmacovigilance in the project and appropriate reporting;
  • Assist in hiring and building a team as part of overall response.

Compliance

  • Ensure compliance with IMC policies and procedures, donor regulations and local laws;
  • Ensure that the procurement and disposal of commodities, especially those subject to US Export Compliance regulations, are in line with applicable licenses and are properly documented;
  • Ensure that vendor eligibility screening is carried out in a timely fashion, updated regularly, and, recorded appropriately.

Human Resources

  • Manage all staff within your department with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism;
  • Make frequent site visits to where staff supervised by you are working, to ensure that the appropriate care and support is being offered;
  • Ensure that staff supervised by you are evaluated regularly, trained and/or mentored in a structured accountable manner, and written records of such are retained;
  • Oversee the recruitment, selection and performance of logistics staff, as required.

Training/Capacity Building

  • Advocate and plan for professional development for expat and national staff;
  • Determine training needs for staff supervised by you;
  • Coordinate the delivery of training for national staff to increase their responsibilities in order to build capacity, and ensure sustainability of programs.

Working Relationships

  • Proactively engage with the Country Director and key staff (Program, Finance, & Medical) on all matters logistic to ensure that programmatic and project planning incorporates sufficient funding for logistical staff and logistical support mechanisms;
  • Proactively engage on a regular basis with regional IMC logistics teams, and logistics coordinators from other organizations to ensure appropriate links for interagency logistics coordination;
  • Proactively engage with donors, local government, project partners, UN agencies and other non-governmental organizations in order to plan, organize, and schedule distribution of goods and materiel as, well as to ensure adequate information sharing, address common concerns/problems and seek solutions.

Representation

  • Represent IMC in a positive and professional manner contributing to the creation of a positive image and overall credibility of the organization, notably through the application of IMC’s mandate, ethics, values and stand-point with regard to other actors.

Security

  • Ensure the application of, and compliance with, security protocols and policies of you and your supervised staff.

Compliance & Ethics
Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

  • Bachelor’s degree in Pharmacy (B pharm); Master’s degree preferred;
  • Minimum five years’ experience in pharmaceuticals/medical commodities supply management with strong focus on primary and secondary health care of which three years at management level;
  • Experience in establishing new pharmaceutical/medical commodities management systems or establishing new pharmacies;
  • Experience in complex cold chain management;
  • Familiarity with international humanitarian operations, coordination structures, and the mandates of donors, UN agencies, and NGOs preferred;
  • Knowledge and experiences of budget preparation and management preferred;
  • Profound cross-cultural awareness and insight into health care issues;
  • Ability to exercise sound judgment and make decisions independently following consultative processes;
  • Proficient in computer applications, especially with MS Word and MS Excel, MS PowerPoint;
  • Excellent written and verbal communication skills in English required; working knowledge of French, Spanish or Arabic skills desirable;
  • Must be able to demonstrate cross-cultural awareness and maintain a positive working relationship with clients and colleagues with professionalism and integrity;
  • Demonstrated skills in creative problem solving particularly in limited resource settings;
  • Experience in managing, training and motivating multiethnic and multicultural teams.

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

 

Qualifications:

Qualifications/Essential Requirements:

  • Bachelor’s degree in Pharmacy (B pharm); Master’s degree preferred;
  • Minimum five years’ experience in pharmaceuticals/medical commodities supply management with strong focus on primary and secondary health care of which three years at management level;
  • Experience in establishing new pharmaceutical/medical commodities management systems or establishing new pharmacies;
  • Experience in complex cold chain management;
  • Familiarity with international humanitarian operations, coordination structures, and the mandates of donors, UN agencies, and NGOs preferred;
  • Knowledge and experiences of budget preparation and management preferred;
  • Profound cross-cultural awareness and insight into health care issues;
  • Ability to exercise sound judgment and make decisions independently following consultative processes;
  • Proficient in computer applications, especially with MS Word and MS Excel, MS PowerPoint;
  • Excellent written and verbal communication skills in English required; working knowledge of French, Spanish or Arabic skills desirable;
  • Must be able to demonstrate cross-cultural awareness and maintain a positive working relationship with clients and colleagues with professionalism and integrity;
  • Demonstrated skills in creative problem solving particularly in limited resource settings;
  • Experience in managing, training and motivating multiethnic and multicultural teams.

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.