GENERAL DUTIES AND RESPONSIBILITIES:
• Internal coordination and program management
• Ensures that program needs at the field site are met with adequate operations support through regular meetings with Health Coordinator, Medical staff, Finance-Administration, Human Resources, and Procurement
• Participate in program planning, development, strategy, needs assessment, meetings, etc
• Ensure staff training and capacity building as necessary to meet the needs of implementing programs
• Report to Program Manager, logistics Coordinator and Finance Director through a monthly field report (some parts are compiled from program, logistics and administrative reports
• Logistics management (with technical support from roving field logistics officer ensure that IMC logistics procedures were implemented and respected
• Finance/HR/Admin management: with technical support from roving finance and admin officer ensures that IMC finance and HR procedures were implemented and respected
• Submit regular cash requests and forecasts based on activity needs
• Coordinate site budgets with Finance/Admin unit to ensure adequate for support for program operations
• Ensure that field finance/admin receives training and technical support from roving finance/admin on accounting, cash management, salary payments, HR procedures and file other administrative issues
• Security management: with technical support from security coordinator based in Juba ensure that security procedures are implemented
• Take necessary security steps to ensure site and staff safety
• Monitor security on each day including evaluations
• Ensure external liaison with main actors but also develop an information diversified network
• Validate all staff and logistics movements between bases
• External coordination: Responsible for IMC representation in the field site and general coordination (the technical expatriates liaise directly for technical matters with MOH)
• Ensured reporting and liaison to local authorities, as needed
• Supervise national staff
• Provide oversight support and guidance to national staff
• Supervise the operational staff to ensure that work is done properly and efficiently.
• Routinely monitor staff performance according to their job description and set objectives.
• Evaluation and appraisal of staff through the IMC Performance Management.
Coordination and Representation
• Develop and maintain effective working relationships with all stakeholders - including community leaders, NGOs, UN agencies, community based organisations and other IMC sectors to enhance cooperation and coordination;
• Ensure that information from coordination meetings is shared internally and with other sectors, as appropriate.
• Represent the IMC in coordination mechanisms and meetings with other agencies, including the Ministry of Health, WHO and other UN agencies, non-governmental organizations, or donors.
• Advocate with and/or advise peer agencies, local government, and other stakeholders to influence responses to promote delivery of inclusive and high quality reproductive health response services.Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
• Bachelor degree in management, social science and international development with MPH/MBA preferred
• 5 years’ experience in coordinating, implementing and programs in emergency contexts and/or refugee or IDP settings;
• Experience in technically supervising staff in a complex setting;
• Thorough understanding of gender-based violence response protocols and service provision;
• Ability to validate and interpret health data;
• Demonstrated ability to support and build staff capacity;
• Ability to work independently and as a collaborative team member;
• Fluency in English;
• Excellent oral and written communication skills;
• Ability to live in a high security environment;
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.
Our operational and field constraints
While performing the duties of this job, the employee is regularly required to stand; use hands to handle or feel objects, tools, or controls and talk or hear. The employee will be frequently required to walk, occasionally required to sit and reach with hands and arms.
The work environment in the field site office involves everyday risks or discomforts requiring normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The work area is adequately lighted, heated, and ventilated.
The work environment in the field involves high risks with exposure to potentially dangerous situations or unusual environmental stress requiring a range of safety and other precautions e.g. under threat of physical attack or mob conditions, or similar situations in which conditions cannot be controlled