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17-303: Emergency Program Coordinator
Country:Jordan
Department:International Operations
  
Essential Job Duties/Scope of Work:

JOB SUMMARY:

The Emergency Program Coordinator is responsible for identification, technical and financial monitoring, and successful implementation of his/her Emergency Projects. The Emergency Program Coordinator works closely with respective staff within International Medical Corps Operations Department, to ensure the identification and cost- effective, timely and result based management and implementation of Emergency Projects. The Emergency Program Coordinator may be responsible for any other tasks outside his/her normal area of responsibility as assigned by line management. The Emergency Program Coordinator reports to the Country Director concerning all responsibilities as specified below.

ESSENTIAL DUTIES AND RESPONSBILITIES:

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

1. Identification, development and acquisition of projects

• Identify projects, project ideas and concepts (via data gathering, assessments, coordination)

• Develop projects and/or elaboration of projects in cooperation with partner organizations

• Design and develop project proposals in liaison with Emergency Response Team (ERT) members

• Identify potential donors for project funding

• Take the lead and Oversee the disposition plan for ERT previous projects

2. Effective implementation of the Emergency project portfolio

• Draw up contract agreements with partners, auditors, government representatives

• Ensure donor contract requirements/compliance

• Prepare TOR and monitor evaluations of projects

• Cooperate with HR Department in the identification and selection of new staff, technical assistance and consultants

• Ensure successful and qualitative project implementation

• Appraise and review narrative reports to be submitted to donors as required

• Undertake travel to existing and potential Emergency Program partners and projects (monitoring trips)

• Trouble shooting

 

3. Liaison with partner organizations and institutions

• Support Country Director in identifying relevant stakeholders for the Emergency Program (UN, Country Health Teams, NGOs, donor agencies, private sector)

• Develop and maintain strong working relationships with donor agencies and partners

• Coordinate activities with similar activities undertaken by other organizations

• Ensure lessons learning processes (project related, IMC relations, and operational systems)

 

4. Contribution towards the development and implementation of the International Medical Corps mission and strategy

• Participate in working groups, seminars, meetings, etc with relevance for the Emergency Program as agreed upon with the Country Director

• Support the Country Director in developing the Emergency LRSPs and AOPs (program strategy, organizational strategy)

• Coordinate with other departments within International Medical Corps (Communications, Finance, HR, Admin, Security) concerning the (Emergency) Project portfolio

• Ensure information flow within the International Medical Corps system and participate in internal meetings and working groups

5. General Tasks

• Participate in training and development (literature, publications, and relevant papers/documents)

• Ensure mutual support within the team and contribute to teambuilding

• Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.

• Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.

 

Compliance & Ethics:  Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.

Qualifications:

SKILLS AND REQUIREMENTS:

• To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation

• University degree preferably in humanitarian affairs or other relevant studies

• Over three years of professional experience in Disaster Relief; or equivalent combination of education and experience.

• Experience in project management

• Familiarity with relevant stakeholders, especially international organizations (EU, UN)

• Good understanding of financial management and strategic planning