The Logistics Coordinator works under the direction of the Country Director and in close collaboration with other Heads of Department and Global Logistics staff. S/He supervises the Damascus based Procurement Officer, Logistics & ICT officer and Logistics Administrative Senior Assistant. S/He is part of the country Senior Management Team.
The Logistics Coordinator is responsible for the overall Logistics department deliverables, with primary focus on timely acquisition and delivery of project input, equipment and services in support to the International Medical Corps operations and in compliance with the International Medical Corps’ internal and relevant donors’ procedures, rules and regulations.
The Logistics Coordinator provides technical support to field based Logistics team(s) including frequent visits. S/He keeps close contact with Global Logistics team for guidance, technical support and reporting. S/He is in charge of the compilation and analysis of country logistics data to enhance the effectiveness and efficiency of the logistics support and the delivery of weekly, monthly and quarterly reports.
?International Medical Corps’ and donor’s procedures, rules and regulations related to Logistics & Procurement are applied in a consistent manner across the country program:
The Logistics department functions internally and externally in a coordinated manner, is effective and pro-active, delivers services to customers and aims at high customers’ satisfaction.
The Logistics department Procurement service is an asset to the country program supporting projects and enhances International Medical Corps’ projects Value-For-Money.
The Logistics department delivers quality technical services and enables information management operates effectively
The Logistics department’s staff delivers services to highest standards in a conducive environment supported by best staff management practices:
At least BA degree in one of the following field or related: Business/Trade, Supply Chain, Management, ICT.
At least 3 years of experience in logistics and/or Supply Chain at manager level.
At least 3 years of experience in ICT management.
Advanced use of MS Excel and Word. Able to develop advanced complex excel inter-linked worksheets with functions and formula. Able to build staff capacity on design and use of excel forms.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY / ORGANIZATION:
Outstanding organizational and problem-solving skills, analytic & pragmatic.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in the medical field and the resourcefulness and creativity essential to work with a wide range of program activities.
CERTIFICATES, LICENSES, REGISTRATIONS:
Valid Driving license.
OTHER SKILLS and ABILITIES:
Ability to cope with stressful situations and work with limited resources.
Profound cross-cultural awareness and insight into health care issues
Understanding of health and development concepts in developing countries.
Excellent communication skills, both oral and written.
Excellent self-motivation skills.
Experience in effectively dealing with National and International staff. The ability to deal with a broad spectrum of people.
Ability to exercise sound judgment and make decisions independently. Excellent decision making skills.
Excellent ability to handle multiple tasks and many administrative details in a fast paced and constantly changing environment.
Extremely flexible, and have the ability to cope with stressful situations and frustrations.
Creativity and the ability to work with limited resources.
Must be able to work independently or in team under difficult and stressful conditions.
While performing the duties of this job, the employee should not be reluctant to undertake activities which are below his level of education.
The employee should be able to stand, sit, use hands, talk, see and hear. Specific vision abilities required by this job include the ability to adjust focus.
The employee must regularly lift and/or move up to 30 pounds.
The work environment in the field site office involves everyday risks or discomforts requiring normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The work area is adequately lighted, heated, and ventilated.
The work environment in the field involves high risks with exposure to potentially dangerous situations or unusual environmental stress requiring a range of safety and other precautions e.g. under threat of physical attack or mob conditions, or similar situations in which conditions cannot be controlled.