International Medical Corps, a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs, seeks candidates for the position of Compliance Coordinator for our programs in Yemen.
Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
As one of the member of the Country management team, he/she will support the International Medical Corps’ (IMC) Iraq Country Office by ensuring and facilitating the compliance of the organization with local laws, IMC policies and procedures, donor regulations and requirements for all sub-awardees. The Compliance Coordinator will lead a team that will act as an independent check and balance, which sits outside of programs, finance and other functions. As the leader of the Compliance Team, the Compliance Coordinator must uphold the integrity and mission of International Medical Corps.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Compliance Review Planning and Coordination
• Develop Iraq CO annual compliance review plan through a comprehensive risk assessment exercise identified by different department, field offices within IMC Iraq Country Office.
• Provide managerial oversight over all country programs’ compliance functions in order to ensure that compliance support is rendered in accordance with the International Medical Corps’ (IMC) Ethics & Compliance Charter, ISO standards 19600, IMC policies & procedures, Local laws ®ulation and Donors’ regulations.
• Ensure adequate training of country and field offices compliance functions on risk based compliance program, compliance with government grant regulations (e.g. USAID, DFID, OFDA, CIDA, etc.), compliance with local laws and International Medical Corps’ policies & procedures.
• Support Country office Compliance Department in implementing its vision and strategy for al Country office programs and departments by partnering with key stakeholders/leaders in promoting a culture of good stewardship, ethics and integrity over funding received to ensure alignment with donor requirements.
• Provide oversight and guidance to Iraq Country office compliance teams to ensure that and country and field office program and senior management teams are kept abreast of the adequacy of internal controls to mitigate risk, particularly significant/high risks, to the organization.
• Serve as a trusted strategic partner to Iraq Country office SMT, CD, and field office managements by providing advisory business services, guidance on risk management through risk mitigation strategies/tools to minimize threats to the achievement of organizational objectives.
• Lead the development and implementation of an Enterprise Risk Management framework for the entire country office programs along with a risk based compliance program for all programs, departments and field offices.
2. Execution of Risk Assessment & Reporting and Follow up
• In cooperation with the Regional compliance, Internal Auditor, he/she will Assess and report valuate against the efficiency and effectiveness of the internal control of Iraq country office with regards to its administrative, human resources, security, financial, compliance, information technology, procurement, logistics, sub-grantees and asset control systems at CO globally and at field office .
• Evaluate and report against adherence to existing the humanitarian accountability standards, child safety standards, minimum standards, security, compliance, audit findings, logistics, HR and procurement policies, guidelines/manuals and established procedures of the country teams, identify gaps and suggest corrective actions.
• Support Regional compliance department and HQ to review and improve policies, procedures, manuals and assist in establishing protocols/systems to prevent fraudulent activities.
• Work closely and in coordination with the field office compliance teams, support field offices and RMT suggest, plan, coordinate and oversee implementation of necessary changes.
• Review procurement processes and suggest improvements and changes necessary to comply with country laws, donor regulations and internal policies. Work closely with the procurement/logistics departments in assessing transparency, competitiveness and completeness of procurement processes across the country.
• Assess the in-country capacity of different departments and with country teams prepare, organize and supervise the plan of trainings for IMC personnel in Code of Conduct, Conflict of Interest, Anti-bribery/Fraud Policy ensuring that all IMC staff receives
• Prepares and submitting timely compliance review reports to CO management and Regional compliance manager.
• Oversee the development of a Country Office Risks Register and monitors the effectiveness of the controls put in place by management to manage these risks.
• Perform any other tasks as assigned by the supervisor that are within the general scope of the described responsibilities.
3. CAPACITY BUILDING
• Lead, manage, and train a Iraq team of compliance functions at country office and all field offices where International Medical Corps Iraq works through the use of effective training, on job coaching, performance management frameworks and development plan.
• Provide professional trainings and/or induction to All IMC staff and partners organization whenever required and assess the Iraq CO and field offices capacity of different departments and with country and field office teams prepare, organize and supervise the plan of trainings for IMC personnel in Code of Conduct, Conflict of Interest, Anti-bribery/Fraud Policy ensuring that all IMC Iraq staff receives the trainings.
4. STAFF SUPERVISION AND MANAGEMENT
• Supervise and effectively coordinate the compliance teams under his/her supervision
• Guide and coach staff for top performance and expected excellence.
• Promotes innovation and learning environment to the compliance team
• Be involved directly in the recruitment and performance appraisal of Compliance functions as per HR standard to staff under his/her supervision.
5. Representation & External Relations
• Participate and Coordinate as needed with Regional and or Global Finance, Audit, Administration, I.T, Program, Ethics & Compliance, and Human Resource in strategy development, planning and problem-solving activities.
• Actively engage and attend in Iraq country office Management Meetings
• Actively engage and attend Regional Ethics & Compliance Department Meetings
• Work closely with local legal advisors, internal and external auditors on possible Iraq CO exposure, liabilities and legal cases in the CO and field offices
• As a member of the Senior Management Team, participate in country strategy development, planning and problem-solving activities. Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors;
• The responsibilities of the post may require the post holder to have no contact with or access to children or young people.
• Once appointed by the Country Director/ Regional Compliance Manager, and under the supervision of those people, lead on investigations in country.
• As lead on appointed investigations, and with the advice and support of the Regional Compliance Manager and CD, coordinate internal capacity to resource investigations in an appropriate manner, working with other departments as required
• Fulfil other duties, as assigned by the Country Director/ Regional Compliance Manager or designee.
Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.