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20-046: Grants Coordinator
Department:International Programs
Essential Job Duties/Scope of Work:
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Job Purpose

The Grants Coordinator, based in Erbil, is the focal point for compiling grant proposals, contract modifications, donor communication, reports, as well as a range of regular and ad hoc reports and communication tools used for both internal and external dissemination of information. The Grants Coordinator will support training and development of IMC staff and partners to improve and standardize reporting and proposal development across IMC’s Iraq portfolio. The Grants Coordinator stays abreast of situational developments, obtaining information from both internal and external sources to contextualize the work of International Medical Corps’ response programming in country of operation.

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Grants Management 

  • Support the development and drafting of concept notes, full proposals, modification requests, and supporting documents according to the program management tool. 
  • Provide assistance in preparation of budgets in coordination with program and finance personnel
  • Organize and support in grants kick off meetings
  • Participate in and support grant review meetings
  • Tracks program progress on a monthly/quarterly basis
  • Support in collating information for proposal development, donor information requests, coordinating inputs from relevant staff
  • Maintain grants filing system for all IMC Iraq grants, including agreements, proposals, revisions, reports, etc.
  • Support program compliance and internal control procedures according to internal and donor regulations
  • Liaise with in-country, regional and headquarters on grant management activities, including ad hoc requests for information and updates 


  • Support program team and local partners in program design and reporting through the capacity building trainings, development of standardized information and reporting tools
  • Manage information for regular situation analysis (security, political, media, from other agencies/actors), regarding humanitarian needs and data collection from program activities
  • Maintain a donor reporting schedule and share with relevant staff on a timely basis
  • Support the development of communication tools (for internal and external use), including maps, case studies, and info-graphics. 

Internal/External Coordination

  • Coordinate with sub-grantees at the field level to support coordination of activities, quality reporting, and capacity building
  • Support information flow from the field, regionally and with headquarters.

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report.



  • Master’s degree in Social Sciences, Business Administration, International Development and/or in a relevant field of study
  • Insight into health services, protection and mental health and psychosocial support
  • Strong leadership and communication skills, ability to lead and coordinate processes across a number of departments
  • Competent in MS Excel, word processing, Power Point, and tools useful in information management and program reporting such as mapping 


  • At least 5 years of experience with an international humanitarian organization
  • Experience writing proposals and managing information related to large-scale emergency response and reporting to donors (OFDA, BPRM, DFID, ECHO, UNHCR, OCHA, etc.)
  • Strong management skills
  • Strong understanding of the Iraq conte


  • Fluency in English, with strong written English is a must; Arabic is an asset
  • Good communication and teamwork skills.
  • Excellent reporting and proposal development skills.
  • Team player with high ability to work under pressure in a multi-cultural environment.
  • Ability to exercise sound judgment and make decisions independently
  • Ability to meaningfully contribute to decision making processes
  • Flexible, able to cope with stressful situations and frustrations

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.