Careers

International Medical Corps is an Equal Opportunity Employer.

Start Over with Job Search             If you already have a profile?  Please login here

  
19-051: Receptionist/Office Administrator
Country:Washington, DC
Department:Human Resources
  
Essential Job Duties/Scope of Work:
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance. 

JOB SUMMARY 

The Receptionist/Office Administrator provides support to the Washington D.C. Headquarters office by acting as the main point of contact for staff and visitors. The person will interface with building management to maintain the office and support the D.C. senior leadership team with administrative tasks.

ESSENTIAL RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive:

  • Maintain coverage of the front desk by answering phones in the reception area at all times
  • Maintain and update the office extension list as needed
  • Maintain login sheet for D.C. staff
  • Maintain reception and kitchen areas neatness on a daily basis
  • Coordinate D.C. facilities’ maintenance (i.e. repairs, aesthetic integrity, etc.) by interfacing with building management to resolve issues
  • Send out and track all outgoing Powers of Attorney
  • Provide light administrative support to members of the senior leadership team in D.C., such as printing, copying, scheduling meeting rooms, etc.
  • Fulfill catering orders when requested
  • Procure supplies for the D.C. office using the IMC procurement system
  • Maintain updated records of the status of contracts and payments for the D.C. facilities (offices and apartments) utilities and other services contracted by the D.C. office
  • Coordinate D.C. events in collaboration with HR Assistant
  • Perform other duties as assigned

Compliance & Ethics:  Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. 

Qualifications:

Minimum qualifications:

  • Associate’s Degree or some college experience (multiple years of experience can substitute for college degree)
  • 1-3 years’ experience in the area of administrative and/or facilities maintenance
  • Strong written and verbal communication skills
  • Strong customer service orientation
  • Positive, highly professional, mission-driven attitude
  • PC skills with Microsoft Word, PowerPoint, Excel
  • Ability to discreetly handle confidential information
  • Ability to juggle multiple projects and priorities in a fast-paced environment
  • Experience and/or interest in working with a global audience
  • Fluency in English is required

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.