International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
The ongoing humanitarian crisis in the Democratic Republic of Congo (DRC) has reached catastrophic levels with millions facing severe hunger in some parts of the country, the recent outbreak of violence and resulting displacement in Ituri Province is now considered to be the worst humanitarian crisis across the country. There are huge gaps in every humanitarian sector (Health, Nutrition, WASH, NFI, Shelter).
As a result, International Medical Corps has determined there is a critical need for essential health services and will contribute to the reduction of morbidity and mortality of the impacted population in the humanitarian crisis in the DRC by providing basic Primary Health Center services to both adults and children with provisional essential drugs via Medical Mobile Units in the Ituri province in the DRC to those who have been impacted by the Humanitarian Crisis.
In addition to PHC services we will implementing emergency preparedness and response activities via health education and hygiene promotion with CHWs (especially with the risk of cholera) as well as nutrition counseling and education.
The Finance Manager oversees the day-to-day financial and administrative activities of Bunia field office including finance administrative activities and reporting. This position reports to the Team lead for the response.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation
1. Accounting and Finance Management
• Assist the Finance Administrative Director with day-to-day accounting operations and financial management functions in field offices are performed in accordance with internal policy and procedures
• Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments
• Suggests formats for financial reporting to aid financial statement users to better understand the contents of the reports for decision-making and strategic planning purposes
• Ensures the maintenance of accurate records of financial transactions of the country office (main and field offices) in order to monitor financial status of all project activities
• Assists with the management of the country finance department to meet the financial reporting requirements of in-country management and Headquarters; This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports
• Directs the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements
• Maintains the system of accounts ensuring all accounting data are updated, reconciled and fully supported
• Oversee training of finance staff and provide technical support to country program and logistics
• Assist and or prepare budgets
• Present & facilitate review of actual to budget expenditures with Country Director and program managers
• Provide recommendations for budget realignments as required
• Ensure compliance with internal and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation
2. Human Resources Management
• Ensure compliance to local labor laws
• Assist with the recruitment and selection of qualified program field staff, recommend promotions, disciplinary action and termination of staff in consultation with supervisors
• Maintain open lines of communications with all field staff
3. Training/ Capacity Building
• Train senior national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs
• Advocate and plan for professional development for national staff
4. Working Relationships
• Maintain frequent communication with Finance Administrative Director to ensure finance activities and objectives are communicated
• Work with program and logistics staff to ensure the coordination of programs are within budgeted targets
• Attend coordination meetings which are relevant to country activities
• Interface with national government and relevant agencies to ensure compliance with varying government regulations when necessary
• Serve as a liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors
• Participate in donor meetings and communicate relevant information to Finance Administrative Director and Country Director
• Assist in activities to ensure maximum visibility of the agency amongst the NGO community
• Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors
• Ensures application and compliance of security protocols and policies
• Facilitates emergency and non-emergency security expenditures 7. Prevention of Sexual Exploitation and Abuse
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps
• Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.
Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
Skills & Requirements:
• A university degree in Accounting or Business Administration
• Minimum 5 years’ experience in a non-profit organization, including an extensive experience in the administrative and financial management of overseas programs or equivalent combination of education and experience.
• Extensive experience in working with computerized accounting systems, preferably Deltek CostPoint
• Experience in working with a large national staff team
• Must be able to carry out responsibilities independently with minimal technical support from within the organization
• Knowledge of varied donor financial regulations
• Experience in managing procurement and logistical procedures and policies
• Proven leadership qualities required
• Strong negotiation, interpersonal and organization skills
• Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements