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International Medical Corps is an Equal Opportunity Employer.

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17-349: Grants and Information Coordinator
Country:Jordan
Department:Grants Management
  
Essential Job Duties/Scope of Work:

BACKGROUND


 


International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.


 


JOB SUMMARY


The Grants and Information Coordinator, based in Amman with travel to countries in the region, is the focal point for compiling grant proposals, contract modifications, donor communication, reports, as well as a range of regular and ad hoc reports and communication tools used for both internal and external dissemination of information. The Coordinator will support training and development of IMC staff and partners to improve and standardize reporting and proposal development. The Coordinator stays abreast of situational developments, obtaining information from both internal and external sources to contextualize the work of International Medical Corps’ Syria response programming.




ESSENTIAL DUTIES AND RESPONSIBILITIES


 


Grants Management



  • Draft letters of interest, concept notes, full proposals, modification requests, and all supporting documents, including logframes, workplans, etc. and provides assistance in preparation of budgets in coordination with program and management personnel

  • Create Grants Opening Checklists and play a lead role in grants kick off meetings

  • Participate in and take a lead role on grant review meetings

  • Present quarterly progress against targets internally for all grants

  • Collate donor reports and information needs (monthly, quarterly, final) coordinating inputs from relevant staff

  • Maintain grants files for all unique grants, including agreements, proposals, revisions, reports, etc. Support program compliance and internal control procedures according to internal and donor regulations

  • Liaise with in-country, regional and headquarters on grant management activities, including ad hoc requests for information and updates

  • Support institutional learning and program design

  • Train national staff and partners to support program development and grants management


 


 Reporting



  • Support partners in high quality reporting through the development and standardization of reporting tools

  • Compile information for regular situation analysis (security, political, media, from other agencies/actors), regarding humanitarian needs and data collection from program activities

  • Collect, analyze, and disseminate timely and relevant information from external and internal sources

  • Interpret situation related to program activities for internal and external reports

  • Support national staff to develop templates for and write high quality weekly, monthly, quarterly internal and external reporting

  • Support national staff to maintain a donor reporting schedule

  • Develop communication tools (for internal and external use), including maps, case studies, and infographics, to present information relating to programs and context

  • Coordinate with staff to produce material useful in external communication on activities

  • Classify, collate and store program information documents such as sitreps, donor reports, proposals, photos and videos for easy access and retrieval


 


Internal/External Coordination



  • Coordinate with sub-grantees at the field level to support coordination of activities, quality reporting, and capacity building

  • Support information flow from the field, regionally and with headquarters

  • Represent IMC at NGO coordination for a

  • Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.


 


Compliance & Ethics:  Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.






Qualifications:

QUALIFICATIONS



  • Master’s degree in International Development and/or in a relevant field of study

  • At least five years of experience with an international humanitarian organization

  • Experience writing proposals and managing information related to large-scale emergency response and reporting to donors (OFDA, BPRM, DFID, ECHO, UNHCR, OCHA, etc.)

  • Profound cross-cultural awareness and insight into health care issues

  • Ability to exercise sound judgment and make decisions independently

  • Strong leadership and communication skills, ability to lead and coordinate processes across a number of departments

  • Flexible, able to cope with stressful situations and frustrations

  • Competent in MS Excel, word processing, Power Point, and tools useful in information management and program reporting such as mapping

  • Fluency in English, with strong written English a must (Arabic is a plus)

  • To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation


 


 “International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.”