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19-155: Finance Admin Director - Chad
Country:Chad
Department:Finance
  
Essential Job Duties/Scope of Work:

Position Summary and primary responsibilities

The Finance Director directly oversees all financial, accounting and administrative activities including human resources administration and all finance administrative activities and reporting in the country offices.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

 

1. Accounting and Finance Management

 

Ensure compliance with the organization and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation

Supervise and ensure that the day-to-day accounting operations and financial management functions in field offices are performing in accordance with internal policy and procedures

Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments

Suggests formats for financial reporting to aid financial statement users to better understanding the contents of the reports for decision-making and strategic planning purposes

Ensures the maintenance of accurate records of financial transactions of the country office (main and field offices) in order to monitor financial status of all project activities

Manages the finance department of the country office to meet the financial reporting requirements of in-country management and Headquarters; This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports

Directs the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements

Maintains the organizations system of accounts ensuring all accounting data are updated, reconciled and fully supported

Oversee training of finance staff and provide technical support to country program and logistics

Supervise or prepare budgets

Present & facilitate review of actual to budget expenditures with Country Director and Site Managers

Provide recommendations for budget realignments as required

Make frequent visits to field offices provide training to finance staff on internal procedures and requirements

 

2. Human Resources Management

 

Supervise the human resource and administrative functions in field offices to ensure their smooth and effective operations

Supervise the oversight of staff personnel files inclusive of contracts, leave records and other paperwork required for employment in local context

Ensure compliance to local labor laws including contracts, compensation packages and working hours

Oversee the recruitment and selection of qualified program field staff, recommend promotions, disciplinary action and termination of staff in consultation with supervisors

Collaborate with security officer/CD to maintain security of staff in the field locations

Make frequent site visits to facilities to ensure that appropriate care and training are being conducted and to offer support to field staff

Maintain open lines of communications with all field staff

 

3. Training/ Capacity Building

 

Determine training needs for finance and human resources staff

Train senior national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs

Advocate and plan for professional development for expat and national staff

 

4. Working Relationships

 

Maintain frequent communication with Regional Finance Coordinator to ensure finance activities and objectives are communicated.

Work with Country Director and Logistics staff to ensure the coordination of programs are within budgeted targets

Attend coordination meetings which are relevant to country activities

Interface with national government and relevant agencies to ensure compliance with varying government regulations

 

5. Representation

 

Serve as the principal liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors

Establish and update contact details of potential donors in-country

Participate in donor meetings and communicate relevant information to HQ

Work with key donor Staff to develop and maintain optimum financial and programmatic relationship

Ensure maximum visibility of the agency among the NGO community

Lead the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information.

Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.

 

6. Prevention of Sexual Exploitation and Abuse

 

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and among beneficiaries served by International Medical Corps

Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.

Compliance & Ethics

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps' and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

 

LANGUAGES

• Ability to read, writes, analyze and interpret, technical and non-technical in the English language

• Ability to effectively present information and respond appropriately to questions from senior managers in the field and HQ, counterparts, senior government and rebel leaders and other related regional players

• Ability to speak French is R E Q U I R E D
Qualifications:

QUALIFICATIONS:

•Minimum of a college or university degree in Accounting or Business Administration; preferably a Master's degree.

•Minimum 3-5 years managerial experience in a non-profit organization or equivalent experience, training and education

•Extensive experience in the administrative and financial management of overseas programs at the management level

•Extensive experience in working with computerized accounting systems, preferably Deltek CostPoint

•Comprehensive knowledge and working experience with USAID, World Bank, EU, DfID and other donors

•Experience in developing and managing procurement and logistical procedures and policies

•Skills and knowledge in program sustainability and capacity building, public-private partnerships and project monitoring and evaluation (both quantitative and qualitative methods)

•Strong writing and presentation skills

•Proven capabilities in leadership required

•Strong negotiation, interpersonal and organization skills