Position Summary and primary responsibilities
The Finance Director directly oversees all financial, accounting and administrative activities including human resources administration and all finance administrative activities and reporting in the country offices.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.
1. Accounting and Finance Management
Ensure compliance with the organization and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation
Supervise and ensure that the day-to-day accounting operations and financial management functions in field offices are performing in accordance with internal policy and procedures
Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments
Suggests formats for financial reporting to aid financial statement users to better understanding the contents of the reports for decision-making and strategic planning purposes
Ensures the maintenance of accurate records of financial transactions of the country office (main and field offices) in order to monitor financial status of all project activities
Manages the finance department of the country office to meet the financial reporting requirements of in-country management and Headquarters; This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports
Directs the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements
Maintains the organizations system of accounts ensuring all accounting data are updated, reconciled and fully supported
Oversee training of finance staff and provide technical support to country program and logistics
Supervise or prepare budgets
Present & facilitate review of actual to budget expenditures with Country Director and Site Managers
Provide recommendations for budget realignments as required
Make frequent visits to field offices provide training to finance staff on internal procedures and requirements
2. Human Resources Management
Supervise the human resource and administrative functions in field offices to ensure their smooth and effective operations
Supervise the oversight of staff personnel files inclusive of contracts, leave records and other paperwork required for employment in local context
Ensure compliance to local labor laws including contracts, compensation packages and working hours
Oversee the recruitment and selection of qualified program field staff, recommend promotions, disciplinary action and termination of staff in consultation with supervisors
Collaborate with security officer/CD to maintain security of staff in the field locations
Make frequent site visits to facilities to ensure that appropriate care and training are being conducted and to offer support to field staff
Maintain open lines of communications with all field staff
3. Training/ Capacity Building
Determine training needs for finance and human resources staff
Train senior national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs
Advocate and plan for professional development for expat and national staff
4. Working Relationships
Maintain frequent communication with Regional Finance Coordinator to ensure finance activities and objectives are communicated.
Work with Country Director and Logistics staff to ensure the coordination of programs are within budgeted targets
Attend coordination meetings which are relevant to country activities
Interface with national government and relevant agencies to ensure compliance with varying government regulations
Serve as the principal liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors
Establish and update contact details of potential donors in-country
Participate in donor meetings and communicate relevant information to HQ
Work with key donor Staff to develop and maintain optimum financial and programmatic relationship
Ensure maximum visibility of the agency among the NGO community
Lead the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information.
Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.
6. Prevention of Sexual Exploitation and Abuse
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and among beneficiaries served by International Medical Corps
Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.
Compliance & Ethics
Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps' and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.
• Ability to read, writes, analyze and interpret, technical and non-technical in the English language
• Ability to effectively present information and respond appropriately to questions from senior managers in the field and HQ, counterparts, senior government and rebel leaders and other related regional players
•Minimum of a college or university degree in Accounting or Business Administration; preferably a Master's degree.
•Minimum 3-5 years managerial experience in a non-profit organization or equivalent experience, training and education
•Extensive experience in the administrative and financial management of overseas programs at the management level
•Extensive experience in working with computerized accounting systems, preferably Deltek CostPoint
•Comprehensive knowledge and working experience with USAID, World Bank, EU, DfID and other donors
•Experience in developing and managing procurement and logistical procedures and policies
•Skills and knowledge in program sustainability and capacity building, public-private partnerships and project monitoring and evaluation (both quantitative and qualitative methods)
•Strong writing and presentation skills
•Proven capabilities in leadership required