Careers

International Medical Corps is an Equal Opportunity Employer.

Start Over with Job Search             If you already have a profile?  Please login here

  
19-358: Deputy Director of Programs-Venezuela
Country:Other
Department:International Programs
  
Essential Job Duties/Scope of Work:

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and health care to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Program Background

International Medical Corps has appointed a country representative since March 2019 who is actively participating in coordination meetings with working groups to discuss key issues, including health; Nutrition; mental health and psychosocial support; protection; and water, sanitation and hygiene (WASH). International Medical Corps has been a key collaborator in meetings with UN agencies, including the Pan American Health Organization, the Office for the Coordination of Humanitarian Affairs and the United Nations Children’s Fund, as well as with local organizations and donors.

International Medical Corps has submitted projects to several donors to address critical needs, including: (1) lack of specialized doctors and health personnel; (2) lack of maintenance for medical equipment; (3) lack of medicines and medical supplies; (4) lack of water treatment, food and potable water; (5) lack of medical waste management services; 5) lack of food supplies to address malnutrition; 6) lack of Protection services.

Additionally, as of September 3, 2019, International Medical Corps is one of the few international non-governmental organizations registered as a Civil Association non-profit organization in Venezuela and authorized to provide humanitarian services. International Medical Corps continues to work with IFRC, PAHO, UNICEF other international actors, and local non-profit organizations. By launching efforts with local organizations, International Medical Corps will prioritize not only reaching those most in need, but also building the capacity of the local organizations to provide services for the long-term. International Medical Corps has already identified local partners. International Medical Corps has shipped medicines and medical supplies with a value of more than $500,000 to Caracas, with support from the International Federation of Red Cross and Red Crescent Societies (IFRC). International Medical Corps provided medications and medical supplies directly to IFRC and Venezuelan Red Cross (VRC), who support 20 inpatient health facilities and 16 outpatient clinics in Caracas.

International Medical Corps (IMC) is now coordinating with international and local partners in Venezuela and is prepared to deliver a multi-sectoral response to meet the urgent health, water, sanitation and hygiene (WASH) in health facilities, protection and nutrition needs of families and communities. Activities will focus on providing essential services with a focus on reaching vulnerable populations, including children, pregnant and lactating women, elderly people and service evaluations. International Medical Corps, will target 22 health facilities that provides outpatient services in 11 states and will provide MMU services in 7 states and 117 communities. At the health facility level, services will include provision of pharmaceutical supplies, health and reproductive health services, capacity building, consultations, mental health services, WASH including hygiene promotion, MH, PSS service and last but not least nutrition services. International Medical Corps will work with 2 local partner at health facility level and MMU. These two are FUDEP and Fundación Nativo. As for the Protection / GBV services, IMC will support 3 women centers through partnering with 2 additional local subs – FUNDANA and Fundacion Habla.

Job Summary

The Deputy Director of Program will be responsible for all aspects of project management and the successful implementation of the project in cooperation with Program Department. S/he will provide broad administrative, programmatic and financial support to the project, including direct assistance to the implementation and close monitoring and evaluation of the undertaken initiatives. The Deputy Director of Program will provide robust support during proposal development phases in an effort to generate new funding opportunities and to ensure continuity of critical programming. Under the guidance of the Country Director, the successful candidate will be able to multitask, perform vigorous follow up and get directly involved in the implementation of different activities related to the beneficiaries of the integration project. The ideal candidate for this position will have a strong background in healthcare service delivery and/or management in emergency nd development contexts.

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Program Management

  • Work closely with the Country Director, Program Managers/Coordinators, senior management team, and field teams to determine the operational needs of the program within the scope of the grants
  • Maintain and update monitoring and evaluation plans
  • Analyze data gathered and propose alternative strategies of program implementation.
  • Conduct assessments to identify needs and opportunities for new programming.
  • Initiate processes for developing concept notes and project proposals and follow through their finalization in collaboration with relevant personnel and departments,
  • Work with field teams and logistics to procure program supplies in a timely manner and within program budgets
  • Regularly update Country Director on progression of programs as per protocol.
  • With the support of the Program Officer, compile program and donor reports and assists with development of future programs as needed.
  • Liaise closely with local authorities, donor and partner agencies to ensure program compliance with donor policies and regulations and complementary with other agencies' efforts.
  • Maintain flexibility to take on added responsibility as and when needed.

Representation

  • Attend coordination meetings relevant to country programs
  • Represent the organization at task force meetings, assessment missions, camp coordination meetings, UN coordination meetings, INGO coordination meetings as appropriate
  • Ensure maximum visibility of the agency amongst the NGO community.
  • Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors

Human Resources Management

  • Assist in the selection and training of qualified program staff
  • Supervise staff to ensure high quality performance and team spirit
  • Ensure compliance to local labor laws including working hours
  • Maintain open lines of communications with all field staff and service departments

Training/ Capacity Building

  • Determine training needs for subordinate staff.
  • Train senior national staff to build capacity and enable them undertaking greater responsibilities and thus ensure sustainability of programs.
  • Advocate and plan for professional development for expat and national staff.

Working Relationships

  • Maintain punctual communication with Country Director to ensure program activities and objectives are well-informed.
  • Coordinate with the Medical Director on all technical issues to ensure program implementation, procurement of program inputs and all training curriculum meets high technical standard.
  • Work with Country Director and Logistics staff to ensure the coordination of timely delivery of programs supplies and expenses are within budgeted limits.
  • Attend coordination meetings which are relevant to country activities.
  • Interface with national government and relevant agencies as necessary.

Security

  • Collaborate with CD, and Security Manager in order to ensure staff and reputation of the organization are safe and secure at all time.
  • Ensures application and compliance of security protocols and policies.

 

 Supervision

  • Provide supervisory oversight to the Program Managers/Coordinators across all thematic domains to ensure that optimal implementation outcomes are achieved.
  • Maintain close contact with the program leads to be fully aware of their needs for support and coordinate within the country office to make those support available.
  • Visit the field sites frequently to know the working environment, needs and priorities first-hand and provide guidance to the Field Site Managers to overcome operational challenges.

Compliance & best practices:

  • Committed to fraud detection, risk reduction and fraud reporting; ensure compliance with IMC policies and procedures, donor regulations and local laws.
  • Ensure procurement, transfers and disposals of commodities and software that are subject to Export Compliance are in line with applicable licenses or need new licenses and related actions are properly documented.
  • Ensure that vendor due diligence actions are carried out (and documented) as per required procedures including vendor registration, vendor performance, price/vendor information shared among NGOs, market surveys conducted regularly. Conduct physical verification as required.
  • Work with Finance, Compliance and audit focal points to assess compliance with internal controls and required procurement documentation. Conduct verification of Procurement Inspection checklist and ensure that risks associated to procurement are evaluated regularly and plans are developed to tackle those. Review procurement documentation, internal and external audit reports to detect procurement related risks. Work with country teams to implement corrective measures.
  • Work with senior budget holders review Warehouse spot check calendars is developed to ensure that risks associated to warehouse management are highlighted and plans developed to tackle those. Conducts spot check and control evidence verifications as required.
  • Work with Program Audit Unit team to assess implementation of supply chain and procurement planning procedures for existing and future projects, report gaps and propose corrective measures

Code of Conduct
It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Qualifications:

Experience

  • + 5 year of project management experience (management, planning, staff development and training skills) in emergency / development programs;
  • 2-3 years of experience in a senior-level management position in a field-based post;
  • Significant experience in development programs, mainly in the protection and health fields;
  • Comprehensive knowledge and working experience with USAID/OFDA, World Bank, EU, DfID and other donors;
  • Minimum financial management including preparing and managing budgets, banking activities, contracts and negotiations;
  • Experience in developing and managing procurement and logistical procedures and policies
  • Skills and knowledge in program sustainability and capacity building, public-private partnerships and project monitoring and evaluation (both quantitative and qualitative methods)
  • Strong writing, presentation and program development skills;
  • Extensive fundraising and representational experience;
  • Proven capabilities in leadership required; and
  • Strong negotiation, interpersonal and organization skills

Competency

  • Commitment and demonstrated skills to build national staff capacity in the areas of logistics management, supervision and monitoring.
  • Strong organizational and problem-solving skills with analytic approach.
  • Strong interpersonal, management and leadership skills. Experience in remote management.
  • Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
  • Ability to integrate and work well within multiethnic and multicultural team.
  • Ability to work in harsh conditions, often in remote areas,
  • Some record of experience with donor (especially, OFDA, ECHO, DFID, BPRM, UN-Agencies specific procedures,
  • Ability to work in harsh conditions, often in remote areas,
  • Proficiency with MS Word and Excel (minimum requirement).

Other

  • Fluency in English and Spanish written and spoken

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex , sexual orientation, national or ethnic origin, age, disability or status as a veteran.