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18-064: PROCUREMENT ANALYST – PROCUREMENT IMPROVEMENT PROJECT
Country:Global
Department:Logistics
  
Essential Job Duties/Scope of Work:

International Medical Corps is a global, humanitarian, non-profit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.
Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, non-political, non-sectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

JOB SUMMARY
This role is a team member of the Procurement Improvement Project (PIP) which is a phase 1 project in IMC’s Supply Chain Excellence transformation program and will be recruited under IMC’s Global Logistics & Supply Chain department’s Young Talent Entry (YTE) program.

The aim of this post is to provide innovative analytical support services to the Procurement Improvement Project (PIP) Team, by coordinating supply chain data management, facilitating data compilation, research, and indicator analysis, covering the IMC mission’s activities related to operations, humanitarian supply chain and logistics. This role contributes to data quality improvement and plays a key role in monitoring outcomes of the PIP operational initiatives. The role holder will also be exposed to leading edge humanitarian procurement practice through item catalogue development, market surveys, sourcing strategies, SLA setup and high value contracting.

The role holder will be required to travel up to 75% and will be deployed as required to various IMC country programs (expected 80% time deployed, 1 country every 3.5 months) in Africa or the Middle East & Eurasia. It is expected that the role holder’s capacity will be significantly built over the duration of this 18 month project to be prepared to take on a country level procurement or supply chain management role.

ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

Working in close coordination & under the direct supervision of the PIP Team leader the Procurement Analyst (PA) will be expected to work on & gain experience in the following areas:

Supply Chain & Procurement Analysis:
• Historical Spend Analysis
• Demand Forecasting & Demand Planning
• Supply Base (Vendor/Category/Market) Analysis
• Procurement Lifecycle analysis – KPI analysis & baselining
• The PA will be expected to display innovation in providing ad hoc and standardised analysis highlighting patterns and potential issues, analysing trends and pointing out potential risks

Supply Rationalization:
• Category item catalogue development
• Identification of rationalization opportunities
• Identification of global standardization opportunities

Sourcing Strategy development:
• Market surveys
• Country sourcing strategy based on multiple supply chain decision criteria
• Contracting strategy based on demand plan & supply plan.
Contracting:
• Setup of framework agreements
• Running of tender processes
• Donor compliance

Monitoring & Reporting:
• Setup of measurement mechanisms to track project success
• Data quality
• KPI analysis
• Prepare monthly Snapshots to be included in the monthly reporting of the PIP team
• The PA will monitor the progress on the monthly PIP plan & objectives tracker
• Upon request, the PA will support workshops and meetings by providing visuals and data analysis information

Capacity Building:
The PA will work with each Logistics & Supply Chain staff in country to improve the data quality of their regular reports concerning Procurement and Key Performance Indicators of procurement function.
The PA will assist in building country capacity to utilize electronic requisition & ordering systems.

Compliance & Ethics
Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive

Prevention of Sexual Exploitation and Abuse
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

 

 


 

 

Qualifications:

  • Master’s degree (or equivalent) in Supply Chain Management or Procurement from a recognized leading academic institution.
  • Has a very advanced level of IT expertise especially focusing on spreadsheet analysis and presentation skills.
  • Has a high level of understanding of Supply Chain management and understands the monitoring systems used to manage a supply chain.
  • Good understanding of project management.
  • Ability to track progress on initiatives and problem solving skills.
  • Basic knowledge of poverty alleviation and humanitarian work
  • Has good command of either English, French or Arabic at a working level. Multilinguistic abilities in these languages is a plus.
  • Is highly motivated, dynamic, focused on details and well organized. Needs to be able to self-organize their time in a productive way, and need none or limited supervision in the routine tasks.
  • Needs to have a high level of cultural awareness & soft skills to enable effective communication and relationship building with diverse stakeholders.

    75% Travel is required

  • Desirable:

  • Experience in the INGO sector will be considered an advantage.
  • Good knowledge of Supply Chain & Logistics function in the humanitarian context.
  • Basic Knowledge of one or more donor regulations is a plus.
  • Change management experience/understanding is a plus.