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International Medical Corps is an Equal Opportunity Employer.

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18-406: Logistics Volunteer
Country:Washington, DC
Department:Humanitarian Response
  
Essential Job Duties/Scope of Work:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance. International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

PROGRAM BACKGROUND

When catastrophe hits, International Medical Corps is often one of the first humanitarian aid organizations on the scene—providing rapid and effective aid that saves lives, reduces suffering, and promotes self-reliance.

In response to a request by the State of Florida, International Medical Corps is mobilizing clinical staff to augment and support the provision of healthcare in the face of anticipated damage to existing infrastructure by Hurricane Michael. The medical staff being mobilized will support the State of Florida by providing auxiliary staffing to hospitals, decompressing emergency rooms, and by serving as quick reaction surge capability for local healthcare facilities.

Working under the direct supervision of the Team Leader, the Volunteer Logistics Manager will be responsible for, and accountable for the delivery of procurement and logistics activities in Florida in accordance with International Medical Corps Logistics policies and procedures; and donor requirements.

 

1.         Supply Chain Management

•          Map and analyse the International Medical Corps supply chain for field operations.

•          Identify weaknesses and opportunities for improvements. Consider how future developments in the context may affect the supply chain.

•          Build relationships externally with other actors, compare other supply chains and bring in new ideas.

•          Manage field supply chain.

2.         Procurement

•          Ensure proper tools, processes, workflows are in place for improved procurement planning

•          Coordinate between Logistics and Program teams for effective procurement planning

•          Ensure rigorous, IMC-compliant pre-qualification of vendors

•          Ensure timely, efficient procurement of goods/services for program operations

 

3.         GIK Management

•          In coordination with Program team, ensure all GIKs are properly tracked and reported

4. Stock Management

•          Ensure stock reports are completed and submitted.

•          Ensure effective, compliant stock management

•          Ensure non-Logistics colleagues understand their role in proper stock management

 

5. Asset & Inventory Management

•          Ensure proper Asset and Inventory management .

•          Ensure Asset and Inventory Lists are up-to-date

•          Ensure non-Logistics colleagues understand their role in proper asset management.

 

 6. Fleet Management

•          Ensure proper Fleet Management

 

7. Reporting and IMC Logistics systems

•          Assess compliance of logistics documentation and evidence in project locations, develop action plans with the team to address common errors and risks.

•          Follow up on action plans to address compliance issues identified in logistics to ensure that operations are aligned with donor and IMC policies and procedures.

•          Ensure IMC global logistics procedures and forms are used—train and monitor progress as necessary

 

8. Compliance and Ethics

•          Ensure compliance with IMC policies and procedures, donor regulations and local laws. Promote and encourage a culture of compliance and ethics.

•          Meet donor requirements in a timely and complete way.

•          Conduct work with the highest level of integrity. Communicate these values to staff and to partners and ensure they adhere to these values.

 

9. Working Relationships

•          Proactively engage with procurement, logistics, program, finance, HR/Admin  and leadership teams.—build and maintain collaborative relationships

•          Proactively engage with other organizations as necessary to enable benchmarking and information sharing.

•          Support audit and other verifications as required with timely supply of information and documents.

 

10. Representation

•          Represent IMC in a positive and professional manner contributing to a positive image and overall credibility of the organization, notably through the application of IMC’s mandate, ethics, values

 

11. Security

•          Apply and comply with security protocols and policies.

 

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive

Qualifications:
Qualifications 

• Academic degree in Logistics, Supply Chain Management, Engineering or related field. 
o Medical Logistics is desirable 
• Commitment to and understanding of IMC’s aims, values and principles 
• Technical degree or a certification in related field with significant related experience 

Experience

• Minimum 4-5 years of field experience in logistics 
• Experience working with non-governmental organizations 
• Experience in vehicle and fleet management, procurement and warehousing. 
• Extensive experience in logistics management 
• Experience of building and developing the capacity of logistics staff through the use of training, performance management frameworks and development plans. 


Competency 

• Excellent team management skills: proactivity and transparency are absolute must. 
• Strong organizational and problem-solving skills with analytical approach. 
• Strong negotiation and interpersonal skills 
• Strong leadership skills. 
• Strong orientation toward customers’ satisfaction. 
• Fluency in written and spoken English. 
• Proficiency with MS Word and Excel (advanced skills).