International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
The Emergency Program Coordinator oversees International Medical Corps' response in assigned Field Sites and is responsible for timely and high-quality program implementation and support. The Emergency Program Coordinator provides supervision and leadership to both program and operational staff at the field site (in collaboration with Department Heads, Program Managers, Program Coordinators and Regional Director, ensuring adherence to agreed work plans and reporting schedules as well as full compliance to International Medical Corps’ policies in the areas of Finance, HR, Logistics and Information Management. The Emergency Program Coordinator works in close coordination with Program, Finance, HR and Logistics senior staff, as well as technical staff to ensure that programmatic and operational strategies are implemented at the field site.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Support and oversee the day-to-day implementation of all programs in the field site, providing constructive supervision to the Program Coordinators, Managers to implement, monitor and evaluate work plans and monitoring & evaluation mechanisms. In close collaboration with the Regional Director, Department Heads, Program Coordinator and Program Managers, lead the field-based teams in the development of new proposals and initiatives in accordance with the country strategic aims. Participate in the development of new business, program proposals and budgets in conjunction with the Senior Management Team (SMT). Contribute to the policies, structure and strategic development of IMC. Ensure accurate reports are submitted in a timely manner for all activities occurring within the project sites. Be ready for any emergency response that may occur and be able to respond accordingly in collaboration with the Programme Coordinator.
Provide direct support and supervision to the field site's HR lead, ensuring recruitment, staff orientation, payroll preparation, leave management and exit management processes are carried out timely and in line with relevant policies and procedures. Ensure all staff in the field site know and understand IMC’s global and in-country HR policies and standards for professional conduct. Document and address breaches of policy and disciplinary issues in coordination with the HR Manager. Ensure all mandatory training is undertaken.
In close coordination with the Finance department, ensure proper financial, logistics and information management systems and control mechanisms are in place and adhered to in line with the International Medical Corps' global and in-country finance and logistics policies. Provide supervision and leadership to the field site's finance and logistic personnel. Review and ensure timely submission of finance and logistics reports from the field site as required.
Represent International Medical Corps with local government authorities (primarily the DoH/MoH), non-state actors, UN agencies, NGOs, and donors at the field site level. Engage and or delegate to program staff for sector representation as appropriate. Represent International Medical Corps with beneficiaries and communities to encourage accountability to those we serve. Upon request by the Senior Management Team, organize and facilitate field visits for stakeholders interested in International Medical Corps' field response. Ensure regular and strong coordination between all staff and their department supervisors
Working with the local Security Managers to ensure all staff in the field site know and understand International Medical Corps' local security regulations; document and address breaches of policy and disciplinary issues in coordination with the Security Manager in Erbil. Monitor the field area of operations security situation, attend security meetings and inform Senior Management of any relevant issues. Assist with the development of new SOPs for the area.
Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
“Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.”
“To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.”
“International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.”