International Medical Corps
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18-386: Logistics Manager
Essential Job Duties/Scope of Work:
International Medical Corps (IMC) is an international humanitarian organization with established operations in Iraq since 2003. Since then, our presence in Iraq has been uninterrupted. Our operational experience of all 18 governorates has generated valuable and productive relationships with Iraqi and Kurdish authorities, as well as UN agencies, and local and international organizations.
Our integrated approach to service provision allows our primary health care service providers to work hand in hand with out mental health and gender-based violence (GBV) interventions while our direct services are offered through mobile medical units and static clinics to deliver primary health care, mental health and psychosocial support services, and GBV community support and prevention wherever it is needed most. Capacity building is an important component of all our programming as is focusing on delivering assistance to vulnerable communities. We make every effort to identify sub-groups within refugee, internally displaced, host and returnee populations that are potentially vulnerable, including persons with disabilities, women, children and adolescents, and older persons.
International Medical Corps' geographic positioning in Iraq is based upon the medical and health needs encountered in various parts of the country, with IMC opening new primary health care centers, women's centers, medical units, and other health facilities throughout the country. Conversely, where it has met the needs of the local communities and established sustainable health care, will move those assets, both human and physical to where the need is most in Iraq. Thurs, IMC is a responsive and mobile provider of emergency medical and health care, serving the people of Iraq, and bolstering the Ministry of Health to be able to provide continued health care in a sustainable manner.
Working under the direct supervision of the Country Logistics Coordinator, the Logistics Manager will be responsible for, and accountable for the delivery of procurement and logistics activities in Iraq in accordance with International Medical Corps Logistics policies and procedures; and donor requirements. The Iraq Mission is one of the largest NGO operations at this time; and in one of the most complex environments with heavy donor oversight, high volumes of procurement for both emergency and ongoing operations, security challenges and multiple logistics teams in different locations.
Supply Chain Management
In coordination with the Country Logistics Coordinator, map and analyse the International Medical Corps supply chain for field operations.
Identify weaknesses and opportunities for improvements. Consider how future developments in the context may affect the supply chain.
Build relationships externally with other actors, compare other supply chains and bring in new ideas.
Strong focus on long term Blanket Purchase Agreement implementation.
Manage field supply chain.
Ensure proper tools, processes, workflows are in place for improved procurement planning across Iraq country program.
Coordinate between Logistics and Program teams for effective procurement planning—recommend to Logistics Coordinator inductions/trainings for non-Logistics colleagues and implement as necessary
Provide recommendations to the Country Procurement Manager and Field Logistics Managers of opportunities to use framework contracts.
Support development of procurement plans and review ongoing and new projects to identify opportunities to consolidate procurements for Value for Money.
Ensure rigorous, IMC-compliant pre-qualification of vendors of medical pharmaceuticals, consumables, and equipment
Ensure timely, efficient procurement of goods/services for program operations
In coordination with Program team, ensure all GIKs are properly tracked and reported on—share with Iraq reporting officer
4. Stock Management
Ensure stock reports are completed and submitted.
Ensure effective, compliant stock management
Ensure non-Logistics colleagues understand their role in proper stock management
5. Asset & Inventory Management
Ensure proper Asset and Inventory management .
Ensure Asset and Inventory Lists are up-to-date and submitted monthly to Country Asset Officer.
Ensure non-Logistics colleagues understand their role in proper asset management.
6. Fleet Management
Ensure proper Fleet Management
7. Reporting and IMC Logistics systems
Assess compliance of logistics documentation and evidence in project locations, develop action plans with the team to address common errors and risks.
Follow up on action plans to address compliance issues identified in logistics to ensure that operations are aligned with donor and IMC policies and procedures.
Train and support Logistics team to maintain logistics reports (procurement, stock/warehouse, asset, fleet) and submit monthly as per IMC procedures.
Ensure IMC global logistics procedures and forms are used—train and monitor progress as necessary
8. Compliance and Ethics
Ensure compliance with IMC policies and procedures, donor regulations and local laws. Promote and encourage a culture of compliance and ethics.
Meet donor requirements in a timely and complete way.
Conduct work with the highest level of integrity. Communicate these values to staff and to partners and ensure they adhere to these values.
9. Working Relationships
Proactively engage with procurement, logistics, program, finance, HR/Admin and leadership teams.—build and maintain collaborative relationships
Proactively engage with other organizations as necessary to enable benchmarking and information sharing.
Support audit and other verifications as required with timely supply of information and documents.
Represent IMC in a positive and professional manner contributing to a positive image and overall credibility of the organization, notably through the application of IMC’s mandate, ethics, values
Apply and comply with security protocols and policies.
Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive
Qualification of Bachelor's degree or above in supply chain management or logisticsl or technical degree or certification in related field with significant related experience (MedLog, Bioforce, etc.). Commitment to and understanding of IMC's aims, values, and principles
- A demonstrated interest in humanitarian operations and supply chain, such as voluntary or paid experience.
- Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
- Ability to integrate and work well with multi-ethnic and multi-cultural teams
- Ability to work in harsh conditions, often in remote areas
- Strong organizational and problem-solving skills with analytic approach
- Strong negotiation, interpersonal and organization skills
- Strong interpersonal, management and leadership skills
Proficiency with MS Word and Excel
- Excellent written and spoken English language skills, knowledge of Arabic is an advantage
- Valid driving license