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International Medical Corps is an Equal Opportunity Employer.

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17-050: Grants Manager
Country:Los Angeles, CA or Washington, DC
Department:Grants Management
  
Essential Job Duties/Scope of Work:

Position Summary:
The Grants Manager ensures compliance with applicable regulations and other donor requirements for all funding agreements.  The Grants Manager is engaged in the entire lifecycle of grants management, from proposal development through closeout.  The Grants Manager functions as a key member of the Grants & Contracts Management Unit and works collaboratively with regional coordinators and desk officers of the assigned region.

Primary Responsibilities:
 

  • Ensure compliance with applicable regulations and other donor requirements for all agreements;
  • Act as the "regulatory go-to person" for all assigned countries and provide technical assistance and guidance to program staff on regulatory issues and questions throughout the grants lifecycle;
  • Facilitate the agreement routing process to ensure timely inter-department review and completion;
  • Conduct agreement reading with program staff and assist with designing operations and processes that address agreement requirements;
  • As requested, visit field offices to assess compliance and ensure correct systems are present;
  • Develop standard templates and terms and conditions for sub-recipient award letters, agreements and contracts;
  • Work with program staff to develop and implement compliance monitoring and evaluation procedures for sub-recipients as required;
  • As assigned, review memoranda of understanding, teaming agreements, contracts, sub-agreements, participant and office leases and approval letters.
  • Maintain key related documentation for grants/contracts, MOUs, Teaming Agreements, and other relevant documents for audit preparation;
  • Monitor and track the submission of report deliverables as outlined in donor and sub-recipient agreements and follow-up with staff on untimely or outstanding submissions;
  • Assist in the management and resolution of issues identified in internal and external audits;
  • Assist in ensuring proper close out of projects, including development of close out plans with program staff.  
  • Participate in the development of systems, processes and procedures;
  • Remain current on changes within the industry through resource sites, publications, and continuing education, and provide training and refresher sessions on pertinent topics.

Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Compliance & Ethics:  Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. 

  • Bachelor's Degree from an Accredited University.
  • Demonstrated expertise with researching, interpreting, and applying donor regulations. Knowledge of FAR, AIDAR, OMB circulars, ECHO, UNHCR, DFID requirements, and other applicable rules and regulations regarding implementation of donor awards.
  • At least 5 years’ relevant experience in US Federal and European grants/contracts management.
  • Demonstrated management and organizational skills - especially with time-sensitive work.
  • Ability to compose reports in an organized, logical, and concise manner.
  • Excellent verbal and written communication skills.
  • Proficiency in MS Word and Excel.
  • Highly developed collaboration, management, and leadership skills.
  • Strong logical attention to detail and multi-tasking skills.
  • Demonstrated experience in exercising discretion and judgment.

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.