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International Medical Corps is an Equal Opportunity Employer.

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18-287: Program Assistant
Country:Washington, DC
Department:Domestic and International Affairs
  
Essential Job Duties/Scope of Work:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

PROGRAM BACKGROUND

In order to address gaps and improve the effectiveness of emergency response on the part of national NGO (NNGO) partners of the Organisation of Islamic Cooperation (OIC), International Medical Corps will provide training that will strengthen the capacity of NNGOs to respond to humanitarian crises and better engage with the international humanitarian coordination system. To do so, selection criteria will be developed by International Medical Corps to identify appropriate NNGO partners of the OIC in Asia. NNGO staff participants will undergo an extensive period of training activities, including both individual study, in-person workshops, work plan development, and onsite support from subject-matter experts.

 In addition to partnering with the OIC on selection of the NNGO participants for the longer-term engagement with NNGOs, this program will also implement at least five 3-day workshops using the Building a Better Response (BBR) curriculum to strengthen the capacity of OIC partners across Africa and the Middle East to engage in humanitarian coordination.

JOB SUMMARY

The Project Assistant (PA) will assist with the administrative and logistical duties required for the implementation of Humanitarian Response Training Unit (HRTU) projects in the department of Domestic and International Affairs (DIA) portfolio and report to the Director, HRTU. While supporting all unit projects, the PA’s primary focus and responsibilities will be linked to supporting the “Strengthening National NGO Capacity for Response and Coordination in Humanitarian Crises” project (hereafter referred to as the NNGO project).

The PA will work closely with the Program Manager (PM) and in close coordination with the project team and will support the work of the PM. The PA will perform administrative tasks for the program, to include such activities as data entry, travel arrangements, note-taking, etc. The PA will assist in coordinating logistical arrangements for the project.

ESSENTIAL RESPONSIBILITIES

  1. Assist with the collation and analysis of assessment data
  2. Provide logistical support related to identification and contracting of training sites
  3. Perform event preparation activities, including: 1) Procure, print, and compile manuals, name tags, sign-in sheets, participants list, certificates, etc.; 2) Assist with ordering resources and office supplies; 3) Coordinate production of visibility items, if needed; 4) Provide support with procurement documents (requisition forms, etc.); 5) Submit travel requests and coordinate travel arrangements for workshop participants, facilitators, and subject-matter experts (including air travel, ground transportation, visa invitation letters etc.); 6) Other administrative tasks to support the training team and facilitators
  4. Assist with compliance procedures such as background checks
  5. Assist in the collation and summary of workshop feedback from participants and resource persons, as well as the production of workshop reports
  6. Assist with the tracking and collection of NNGO deliverables, such as work plans
  7. Collect and enter data in training tracking database
  8. Support the dissemination of information related to the NNGO project to various audiences worldwide
  9. Take notes for NNGO project team meetings, and assist with scheduling of meetings
  10. Travel to workshop locations to provide onsite logistical and administrative support
  11. Provide backstopping and coverage of activities for other HRTU team members, as well as providing support to other departments working on HRTU projects, as needed and as available
  12. And other project duties, as required.

Compliance & Ethics:  Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. 

Qualifications:

Bachelor’s degree, preferably in international affairs or a related field of study
1-2 years of professional work experience
Familiarity with NGOs, particularly national/local NGOs
International travel experience and ability to travel as needed to provide onsite support at training workshops
Proficient in computer applications, especially with MS Word, Excel, and PowerPoint
Have a good customer service attitude
Be proactive and quick on their feet
Be comfortable dealing with people from a variety of different countries and cultures
Be able to handle many different tasks simultaneously
Be able to work collaboratively