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19-171: Project Manager
Country:South Sudan
Department:International Programs
  
Essential Job Duties/Scope of Work:

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. 

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and health care to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance. 

 

Background  

International Medical Corps is currently supported the government of South Sudan trough MOH to improve the health status of South Sudanese by  implementing approximately 10 programs across nine sites in South Sudan.   

Through nearly 16 health facilities in urban and rural areas, International Medical Corps provides basic health care and integrated service provision, from preventative care to emergency surgery to reduce the morbidity and mortality among vulnerable people including refugees, IDPs and host communities.  

To address South Sudan’s acute health worker shortage, and foster self-reliance, International Medical Corps trains health professionals and community volunteers and support the running of 3 Health Science Institutes for midwifery and nursing in Juba, Wau and Kajo Keji areas.  

Also, IMC is implementing nutrition, sexual and reproductive health, mental health, and GBV and public health interventions in South Sudan. 

Job Purpose 

The Project Manager is primarily responsible for technical support to field staff in the design, implementation and management of the health programs at field level and to supervise and monitor both health facility performance and program performance. He/she will work in collaboration with the Program Manager, Medical Director, the senior management and health team while managing health teams in the field to deliver high-quality health services to the targeted beneficiaries.  

The Project Manager will be based in Malakal County and will be responsible for the technical management of International Medical Corps’ health program in the Upper Nile. He/She will make frequent visits to the field sites to ensure the highest standards of service delivery and to ensure programs are in line with internationally accepted standards and/or relevant South Sudan Ministries of Health. He/she will supervise the implementation of International Medical Corps Health program initiatives in the field. Guided by the Program Manager, the Project Manager will ensure timely execution of health   program activities based on assessed and verified needs.  He/She will also supervise a health teams of national staff and community volunteers and provide support in their capacity needs assessment and strengthening.  

Additionally the project manager will contribute in developing and implementing health and nutrition information system to monitor the progress and incorporate lessons within the health and nutrition program. He/She will help organize regular review meetings to assess progress, issues and undertake steps for further improvement at field level. 

The Project manager will represent IMC in several meeting: health forum and other technical working groups and will be responsible for monitoring service quality, ensuring that all staff are trained and well-supported and pharmaceuticals and other medical supplies are properly managed. 

Main Responsibilities 

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive. 

Program Management 

·       Responsible for the overall Project Management, budget and leadership of the donor supported project to ensure the project meets objectives on time and on budget. 

·       Work closely with the Medical Director and  Program Manager to ensure smooth running of health programs and provide technical supervision and technical support into health programming activities; 

·       In collaboration with the Health, and M&E department leads officer, oversee the implementation, reporting and monitoring of program activities according to internal, donor requirements, ensuring that programs objectives, indicators, and outcomes are met in a timely manner.  

·       Work closely with the Medical Director, Program Managers and field teams to determine the operational needs of the medical program within the scope of the grants; 

·       Work closely with country office senior management team and other of program and operations department, to ensure all procedures, codes of conduct and policies are followed and upheld and ensure donor compliance in all facets of technical aspect of program implementation. 

·       Ensure programs utilize standardized protocols, policies and guidelines according to the national MOH standards or in the absence of such ensure that programs utilize internationally recognized standards. 

·       Ensure the collection and timely reporting of data and statistics for health programs activities  (including objectives, indicators and outcomes of health programs) according to internal and donor requirements 

·       Review monthly field report  and ensure appropriate follow up and decision making on data relevant to the organizations health programs; 

·       Work with field teams in monitoring drugs consumption and ensure timely and adequate provision of supplies and drugs through review of pharmacy consumption reports, national drug protocols. 

·       Provide weekly update of all IMC supported health programs activities to the Medical Director 

·       Ensure appropriate management systems are in place regarding all IMC supported activities including but not limited to monitoring, security and health and safety, HR, and accountability.  

·       When possible, undergo monitoring and support visits to the field sites, to ensure the on-going relevance of program direction and support.   

·       Take responsibility for the effective management of the program budget ensuring accurate forecasting, reporting, and ensuring spending targets are met.  

·       Contribute to the documentation and communication of learning within the organization and seek, where possible, to share that learning with key stakeholders. 

·       Ensure activities are consistent with established best practices, acceptable international (WHO/SPHERE) and national standards as well as ensure programs across different sites in the country are of comparable quality by encouraging transfer of good practices form one field site to another; 

Human Resources Management  

·       Assist in the recruitment process of national qualified program health staff, 

·       Assist in the selection and training of qualified program health staff,  

·       Maintain open lines of communications with all field staff, especially PHC Coordinators, head of surgical unit, pharmacist supervisor.  

·       Train national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs. 

·       Ensure professional development for national health staff through assessment of training needs and capacity building activities.  

·       Work closely with the PHC coordinators and health teams to determine the training needs of the medical staff.  

·       Overseeing trainings of all national healthcare staff, including national doctors, non-physician clinicians, nurses, midwives and other technical staff to ensure that the provided trainings are of acceptable quality and address the identified needs and to ensure sustainability of programs 

·       Collaborate with State health authorities, CHDs  and relevant international health agencies to mitigate overlap and duplication of health activities within the supported areas and to ensure synergy among implementing partners and other stakeholders; 

Coordination/Representation 

·       Represent International Medical Corps to UN, health cluster, international and national NGOs and State Ministry of Health at health coordination meetings as well as other meetings which are relevant to country programs and enhance the organizations visibility 

·       Serve as the principal liaison with SMOH and CHDs on matters related to the implementation of health program activities in supported area. 

·       Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors. 

Code of Conduct 

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report. 

Qualifications:

·       Minimum medical degree (or equivalent qualification) and preferably a Master in Public health , Business Management or in Disaster Management, International Development, International Relations, Management or other relevant subject. 

 

Experience 

·       5-10 years of Project Management experience especially health activities in both emergency and development program (program design, management, planning, monitoring and evaluation)  

·       Proven record of accomplishment of working through, and in support of, partner organizations including working to develop their organizational capacity to respond is essential. 

·       Demonstrable experience working in demanding environments to multiple deadlines. 

·       Demonstrable experience of working with donors and managing donor funded programs. 

·       Experience of analyzing humanitarian contexts and operations, identifying pertinent issues, making operational and strategic recommendations is essential  

·       High level of communication and public relations skills 

 

Competency 

·       Demonstrated skills in creative problem solving particularly in limited resource settings; 

·       Coaching, mentoring, supervisory and interpersonal skills 

·       Excellent and good computer skills, including experience with: MS Word, Excel, PowerPoint and email/internet software. 

·       Managerial and leadership skills 

·       Proven ability to represent an organization at a various levels.  

·       Demonstrable ability to develop strong working relationships with internal and external stakeholders working in a partnership approach is essential. 

·       An understanding of the various standards that are applied to humanitarian operations (e.g. SPHERE, International Code of Conduct, etc.). 

·       Ability to rigorously, and accurately write documents / reports  

·       Demonstrable ability to develop strong working relationships with internal and external stakeholders working in a partnership approach is essential. 

·       Skills and knowledge in capacity building, public-private partnerships and project monitoring and evaluation.  

·       Proven capabilities in leadership required  

·       Strong negotiation, interpersonal and organization skills 

·       Experience of analyzing humanitarian contexts and operations, identifying pertinent issues, making operational and strategic recommendations is essential  

·       Risk management skills and able to develop security plans / guidelines is desirable 

·       Ability to communicate and present to a variety of audiences, including complex and evolving ideas is desirable. 

·       Uphold the Fundamental Principles and act with integrity and in accordance with the IMC values and obligations. 

·       Work in an open, collaborative way with other key stakeholders. 

·       Work in a politically and culturally sensitive way with all key stakeholders. 

·       Ensure anti-discriminatory practice and promote diversity. 

·       Recognize and value the contribution of others. 

·       Maintain effective interpersonal and communication skills.  

·       Demonstrate flexibility, adaptability and open-mindedness. 

·       Excellent verbal and written communication skills required, with demonstrated experience in writing reports. 

 

·       Fluency in both written and verbal English is essential. Arabic is a plus. 

Other 

·       Able to work well under pressure and in harsh environment. 

·       Willing to work in hardship area with limited resources. 

Equal Opportunities 

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.