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18-093: Logistics Coordinator
Country:Central African Republic
Essential Job Duties/Scope of Work:
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.


The Logistics Coordinator is responsible for the overall Logistics department deliverables, with primary focus on timely acquisition and delivery of project input, equipment and services in support to the International Medical Corps operations and in compliance with the International Medical Corps’ internal and relevant donors’ procedures, rules and regulations.   The Logistics Coordinator provides technical support to field based Logistics team(s) including frequent visits. S/He keeps close contact with Global Logistics team for guidance, technical support and reporting. S/He is in charge of the compilation and analysis of country logistics data to enhance the effectiveness and efficiency of the logistics support and the delivery of monthly and quarterly reports.


International Medical Corps has been operating in CAR since 2007, primarily in the north-eastern regions of Vakaga and Haute-Kotto. International Medical Corps remains one of the only international organizations providing health and protection assistance in each of these regions. International Medical Corps has also been supporting Sudanese refugee in Ouaka prefecture in the south of the country since 2010. This program closed in December 2016.  As of 2014, International Medical Corps has expanded its areas of operation to include Bouca sub-prefecture in the northwest. Due to return of stable context, IMC withdrew its support in the area in July 2017 and continued its support in new area Bambari. As of February 2018, IMC addresses the primary health care, nutrition and protection needs of vulnerable people in Vakaga, Haute Kotto, and Ouaka prefectures.


To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation 

International Medical Corps’ and donor’s procedures, rules and regulations related to Logistics & Procurement are applied in a consistent manner across the country program:

  • In charge of the correct implementation of International Medical Corps standard systems and procedures for procurement, warehousing, transport, vehicle fleet, asset management, GIK management.
  • Ensure segregation between projects is reflected in documentation, goods/equipment/services management, tracking, reporting and use.
  • In charge of training Logistics & procurement staff, inducting and educating Logistics department customers on logistics principles, standards, systems and procedures.
  • Responsible for capturing, analyzing and reporting data, conducting documented periodic controls.
  • Remain updated of donor policies and procedures and is responsible for timely dissemination and consistent application across the country program.

    The Logistics department functions internally and externally in a coordinated manner, is effective and pro-active, delivers services to customers and aims at high customers’ satisfaction.
  • Develop logistics strategies, represent and advocate on behalf of the logistics department at country level, represent positively International Medical Corps at external logistics forums.

  • Manage the country logistics and procurement activities, coordinate effectively each logistics department sectors using (minimum) IMC logistics management techniques.
  • Pro-actively coordinate with heads of department and develop logistics solutions, Infuse customer service satisfaction approach within the department, feed other departments with relevant logistics information and data useful to enhance project deliverables.


    The Logistics department Procurement service is an asset to the country program supporting projects and enhances International Medical Corps’ projects Value-For-Money.

  • Through effective direction of the procurement section, is responsible for the timely acquisition and delivery of equipment, goods and services in support to the implementation of International Medical Corps projects.
  • Is specifically responsible for the procurement planning process following International Medical Corps’ systems, items standardization in collaboration with the Project Managers and anticipated launch of procurement activities to enhance project timely work-plan implementation
  • Is responsible for suppliers’ pre-qualification, transparent and competitive bidding, selection of most-appropriate contracting mode (Blanket Purchase Agreements, scheduled deliveries…), contract design in line with country legal practices and the overall quality and compliance of procurement documentation. (More details in JD) 

The Logistics department delivers quality technical services and enables information management operates effectively

  • Responsible for the design and deployment of country specific Logistics information management and reporting system in line with prescribed standards to capture, track, analyze and report logistics data, standard information and auditable documentation on weekly, monthly, quarterly and project-based including documented mandatory controls.
  • Ensure correct acquisition, deployment, maintenance and tracking of:
    • Fit for purpose country fleet of vehicles and engine equipment following IMC vehicle fleet management guideline, including training of drivers/operators, control mechanisms, special attention to fuel, spare part, maintenance management and health and safety.
    • Fit for purpose pool of ICT equipment (More details in JD)
  • Specifically in charge of implementation of the following tools & systems:
    • Procurement planning: In line with procurement guideline, and in support to Project managers, facilitate the development of simple procurement plans (at project development), timely launch of advanced procurement plan and procurement activities (at project inception), monthly updates, quarterly reviews and end-of-project lessons learnt. (more details in JD)

    The Logistics department’s staff delivers services to highest standards in a conducive environment supported by best staff management practices:

  • Build and maintain coherent, fit for purpose team structure aiming at high quality deliverables. This includes regular review of org-chart (to be approved by Country Director and including input from Global logistics), timely recruitment, and immediate inductions, regular formal and on-the-job trainings, individual SMART objectives, scheduled and documented coaching sessions, in line with IMC performance management guidelines. Ensure this is cascaded up-to assistant level (coaches staff managers to undertake similar progress).(more details in JD)

Compliance & Ethics:  Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. 


To perform this job successfully, an individual must be able to perform each essential duty with satisfactory results.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



At least BA degree in one of the following field or related: Business/Trade, Supply Chain, Management, ICT…

At least 3 years of experience in logistics and/or Supply Chain at manager level.

At least 3 years of experience in ICT management.



Advanced use of MS Excel and Word. Able to develop advanced complex excel inter-linked worksheets with functions and formula. Able to build staff capacity on design and use of excel forms.



French + English (Able to read, analyze, and interpret business contracts, technical procedures, or governmental regulations. Ability to write reports).



Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.



Outstanding organizational and problem-solving skills, analytic & pragmatic.

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in the medical field and the resourcefulness and creativity essential to work with a wide range of program activities.



Valid Driving license.