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19-418: Program Officer
Country:South Sudan
Department:International Programs
  
Essential Job Duties/Scope of Work:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Background

In response to the significant humanitarian needs in the South Sudan, International Medical Corps offers comprehensive primary and secondary health care in emergency program sites including Juba, Malakal, Maban, and Wau. Currently, International Medical Corps supports one County Hospital and 14 primary health care facilities. IMC health care site coverage includes: Juba PoC, Malakal, Maban, and Wau.  As part of a country-wide ebola preparedness initiative, IMC currently supports in the areas of Ebola case management and infection prevention/control with trainings across 20 medical facilities as well as with qualified medical staff at one ebola treatment unit in Juba.  In addition to comprehensive primary health care, International Medical Corps also implements multiple complementary programs including mental health, reproductive and sexual health, GBV prevention and response, and health outreach activities. IMC also manages robust nutrition interventions across four operational areas: Juba PoC, Malakal, Maban, and Nyal. International Medical Corps also supports three midwiferies and nursing colleges in South Sudan in Juba, Kajo Keji and Wau. The organization is composed of over 750 national staff and 50 expatriates.

Job Purpose

The Program Officer (PO) will work directly with IMC Field Site Managers, Program Managers/Coordinators, M&E focal points, Finance Department leads, the Deputy Country Director, and the Program Coordinator to oversee timely production and submittal of all program-related reporting schedules across the IMC-SS mission. The PO will also oversee all facets of proposal development—managing proposal timelines, coordinating with relevant focal points in-country and at IMC headquarters—to ensure timely submission of proposal documents (including both narrative and budgetary components) with the highest level of accuracy and quality. The PO will also actively seek out new funding opportunities for the IMC-SS mission in order to support, enhance, or expand the program portfolio.

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Program Support

  • In close coordination with the Field Site Mangers, Program Managers, and relevant country-level leads, ensure all program reporting schedules are maintained and submission of high quality donor reports is completed within specified timeframes.
  • Working with Program Managers and Coordinators, focal points at IMC headquarters, and technical leads develop and maintain grant proposal timelines. Ensuring proper and timely submission of high quality proposal packages.
  • Provide guidance to national program staff to ensure successful implementation and reporting of programs, grants, and contracts.
  • With the Deputy Country Director and the Program Coordinator, assist in monitoring the progress of all IMC-SS projects to identify issues affecting program quality and performance.
  • Respond to donor inquiries regarding program activities and reporting documents.
  • Coordinate production of various program-related documents upon request by senior management.
  • With the Program Assistant, represent the proposal development and donor reporting component of the program portfolio in weekly senior management team meetings.
  • Actively research and pursue new funding avenues from institutional and private donors.
  • Anticipate and identify needs for donor meetings and communicate these needs to the Deputy Country Director and the Program Coordinator.
  • Assist field programs when needed.
  • Maintain flexibility to take on added responsibility as and when needed

Representation

  • Attend meetings with donors, UN agencies, government ministries, and other stakeholders on behalf of the organization as needed.
  • Develop and nurture contacts within the donor community, government, UN agencies, and other NGOs.
  • Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the IMC Code of Conduct and institutional ethics and values with regard to internal and external actors.

Human Resources Management

  • Supervise the national staff Program Assistant and contribute to h/er capacity development and professional growth.
  • Maintain open lines of communications with all Program Managers and Coordinators, Field Site Managers, and the Senior Management Team.

Security

  • Ensure compliance with mission-wide security protocols and policies.

Prevention of Sexual Exploitation and Abuse

  • Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corp

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Qualifications:
  • Advanced degree (Master’s preferred) in Public Health, international crisis response or development, and/or in a relevant field of study.

Experience

  • Three years of experience working in a program-related capacity in international crisis response or development, or related field (less with Master’s degree)
  • Experience working with implementing partners preferred
  • Relevant regional experience strongly preferred.

Competency

  • Ability to remain positive and professional under stressful working conditions.
  • Ability to endure the constraints of hardship conditions in both a developing urban context and low resource remote field site locations.
  • Ability to exercise sound judgment, to remain flexible to a changing environment, and to make decisions independently.
  • Ability to work well with a cross-cultural team from widely varied socio-economic backgrounds.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.