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19-135: Consultancy - Proposal Writer/Manager for USAID FFP EFSP Project - Burundi
Department:Development Innovations
Essential Job Duties/Scope of Work:

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and health care to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Background to the Assignment

IMC has been implementing USAID Food for Peace development programs (MYAPs) in Burundi since 2008. The first and second MYAPs in partnership with CRS from 2008-2014. The third is an on-going DFAP in partnership with CRS, World Food Program, Biodiversity, RBU2000+ and ODEDIM that began in 2014 and will end in June 2019. USAID Office of Food for Peace (FFP) has issued the attached Annual Program Statement (APS) for the Emergency Food Security Program (EFSP).This LINK contains all the information for this opportunity. This consultancy will support the development of a Concept Note for International Medical Corps in response to this APS.

Purpose of the Assignment

The purpose of this scope of work is to lead and support the International Medical Corps Burundi Country Program in the development of a strong Concept Note (and proposal, if invited) in line with the priorities of the USAID FFP. The duration of the assignment will be four weeks.

Scope of the Assignment

The consultant will serve as the Concept Note writer and overall proposal manager. Specifically, the Consultant will complete the following tasks:

  • In coordination with International Medical Corps’ Country Office, New Business Development (NBD), Technical Unit (TU), and M&E, and Partners lead and manage the overall program development and proposal process with all proposal team members involved in contributing to the development of the complete submission package; develop and follow a work plan and timeline that addresses the development of all proposal components; develop, manage, and follow effective communication strategies with all International Medical Corps team members and departments;
  • Desk review of relevant documents including previous and current IMC Burundi documents, USAID FFP 2019 EFSP APS, OCHA, UNICEF, WFP, FAO, FEWSNET and WHO and other UN and government of Burundi assessment documents;
  • Develop a Concept Note responding to the USAID FFP APS call. The Concept Note narrative should (1) be responsive to FFP requirements; (2) include a strong technical programmatic design, including a strong justification based on in-depth understanding of the Burundi context. As the lead writer, and in coordination with the Country team and HQ technical program leads, the consultant will draft the technical approach per the APS guidelines and any other required supplemental documentation for submission;
  • Work in close collaboration and coordination with International Medical Corps’ technical and finance teams to develop and finalize a project budget in line with the program’s design and USAID FFPs requirements
  • Design and facilitate an in-country Program Design Workshop with all relevant technical and support staff involved in the proposal team, including partner staff
  • Conduct site visits and collection of necessary field data where possible, including the facilitation of a market assessment
  • Develop and finalize a results framework based on the program design
  • Develop all templates for the Technical Application following the specified format, observing page limits, and considering any technical evaluation criteria specified in the call
  • Prepare the final Concept Note, allowing time for red team review and incorporating feedback from the International Medical Corps Country Office, Desk, Technical staff, and Partners
  • Ensure alignment of technical proposal with solicitation evaluation criteria;
  • Finalize Concept Note in the required electronic format by the due date agreed upon with International Medical Corps
  • Undertake other duties as assigned or necessary to a successful proposal submission


Comprehensive proposal management work plan

In-country Program Design Workshop

Site visits and assessment

Final draft Concept Note and required supplemental documents



2 day of work

3 days of work

5 days of work

17 days of work

Code of Conduct

All Consultants are required to adhered to  and promote International Medical Corps shared responsibility and obligation to report matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are aware of any suggested activities then you have an obligation to report to International Medical Corps.

  • Advanced Degree in agriculture, public health, gender studies, or a related field required



  • At least ten years of USAID proposal writing experience, including for the Office of Food for Peace and OFDA required; expertise in nutrition, food security and livelihoods (FSL) programming and relevant technical areas preferred;
  • Familiarity with USAID’s requirements for proposal compliance required
  • Prior experience designing and submitting USAID proposals required;
  • Excellent proposal writing skills in English required;
  • Strong organizational, interpersonal, and communication skills required


  • Experience devising concepts for graphic designs and text boxes strongly preferred
  • Prior experience working in humanitarian and development settings, preferably in operational or programmatic capacities strongly preferred.



  • Demonstrated knowledge and skills related to development of technical papers and reports.
  • Ability to interpret, analyse, and integrate assessment findings, contextual factors and programmatic guidance/priorities into responsive program designs; specifically, for FSL strongly preferred.
  • Experience devising concepts for graphic designs and text boxes strongly preferred.
  • Strong organizational, interpersonal, and communication skills required
  • Ability to work effectively in teams.
  • Demonstrated ability to multi-task and work well under time constraints.
  • Ability to travel internationally


  • Excellent oral and written Kirundi, French and English required

Equal Opportunity

International Medical Corps is proud to provide equal consultancy opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.