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19-357: Sub-Grant Manager- Venezuela
Department:Grants Management
Essential Job Duties/Scope of Work:

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and health care to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Program Background

International Medical Corps has appointed a country representative since March 2019 who is actively participating in coordination meetings with working groups to discuss key issues, including health; Nutrition; mental health and psychosocial support; protection; and water, sanitation and hygiene (WASH). International Medical Corps has been a key collaborator in meetings with UN agencies, including the Pan American Health Organization, the Office for the Coordination of Humanitarian Affairs and the United Nations Children’s Fund, as well as with local organizations and donors.

International Medical Corps has submitted projects to several donors to address critical needs, including: (1) lack of specialized doctors and health personnel; (2) lack of maintenance for medical equipment; (3) lack of medicines and medical supplies; (4) lack of water treatment, food and potable water; (5) lack of medical waste management services; 5) lack of food supplies to address malnutrition; 6) lack of Protection services.

Additionally, as of September 3, 2019, International Medical Corps is one of the few international non-governmental organizations registered as a Civil Association non-profit organization in Venezuela and authorized to provide humanitarian services. International Medical Corps continues to work with IFRC, PAHO, UNICEF other international actors, and local non-profit organizations. By launching efforts with local organizations, International Medical Corps will prioritize not only reaching those most in need, but also building the capacity of the local organizations to provide services for the long-term. International Medical Corps has already identified local partners. International Medical Corps has shipped medicines and medical supplies with a value of more than $500,000 to Caracas, with support from the International Federation of Red Cross and Red Crescent Societies (IFRC). International Medical Corps provided medications and medical supplies directly to IFRC and Venezuelan Red Cross (VRC), who support 20 inpatient health facilities and 16 outpatient clinics in Caracas.

International Medical Corps (IMC) is now coordinating with international and local partners in Venezuela and is prepared to deliver a multi-sectoral response to meet the urgent health, water, sanitation and hygiene (WASH) in health facilities, protection and nutrition needs of families and communities. Activities will focus on providing essential services with a focus on reaching vulnerable populations, including children, pregnant and lactating women, elderly people and service evaluations. International Medical Corps, will target 22 health facilities that provides outpatient services in 11 states and will provide MMU services in 7 states and 117 communities. At the health facility level, services will include provision of pharmaceutical supplies, health and reproductive health services, capacity building, consultations, mental health services, WASH including hygiene promotion, MH, PSS service and last but not least nutrition services. International Medical Corps will work with 2 local partner at health facility level and MMU. These two are FUDEP and Fundación Nativo. As for the Protection / GBV services, IMC will support 3 women centers through partnering with 2 additional local subs – FUNDANA and Fundacion Habla.

Job Summary

This is a 12 months’ project with possible extension with a strong focus on provision of health and protection services, and capacity building of local organizations. The role will entail management of sub-grant process, implementation of handover and capacity building plan for local organizations, with a longer term and sustainability vision. This will also include proposal development with partners’ involvement for the following year. This post might entail travel between the various sites where the project is based. Working in the Program Department under the direction of the Deputy Director- Programs and technical support of the Roving Sub Grant Manager, in close collaboration with the Finance and Compliance Departments, Sub Grant Manager is responsible for overall management of the sub-grant department. She/he will be responsible for ensuring that the existing sub-grant agreements are implemented in a way that adheres to IMC policies and meets the needs of the program. Provides review and compliance for ongoing grants in coordination with program and support departments, ensuring implementation of sub-grants are on track. Sub-Grant Manager is also responsible for monitoring sub-grant budgets, initiating budget modifications when needed, ensuring communication with HQ for review.

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive

  • Provide strategic leadership and direction, define and implement activities as per the project proposal to achieve the greatest coverage and impact possible of this multi-year project.
  • Manage the sub-award process by ensuring that the partners follow contractual requirements, submit financial and progress reports on time, their work plans and M&E plans are on track,
  • Ensure close communication with sub-grantees implementing projects.
  • Identify potential problems during implementation of projects by the sub-grantees and make recommendations.
  • Conduct periodic audits of sub-grants. On an average, # sub-grantees will be audited every month. Ensure that compliance and performance monitoring is conducted on regular basis.
  • Following audits and subsequent discussions with the Project Manager and Sub Grant Officer recommend financial, administrative and program training activities for sub-recipients.
  • Lead the handover process along with partners’ capacity building plan and ensure Support Departments’ involvement in all required phases,
  • Liaise with relevant departments at HQ level to ensure sub-award agreements are followed in compliance with IMC and donor regulations,
  • Work with the technical staff in IMC Venezuela i.e. Health, MHPSS and GBV to ensure the highest standards of work,
  • Ensure that the exit strategy is in place for each project, and implemented,
  • Lead on follow-up proposal development with partners’ involvement, ensure lessons learned are taken into consideration and new priorities are identified,
  • Follow up and ensure that all procurement is completed on time in compliance with IMC and donor regulations,
  • Ensure minimum reporting requirements are met with additional success stories, program updates for donor,
  • Lead on a capacity building plan for program staff and ensure regular trainings/briefings are provided,
  • Cultivate partnerships with national interested in partnership with IMC.
  • Support and participate in IMC strategic planning process and provide insight on historical and current events that could impact program and partnership.
  • Help identify NGO’s or community-based organizations (CBO’s) in communities where IMC works.
  • Assist with overall program development and future proposals for program follow-on activity
  • Conduct pre-monitoring of sub-awards applicants to evaluate financial and administrative systems, as needed.
  • Monitor all approved sub grants and ensure timely financial and progress reporting is completed
  • Consult program coordinators, as needed for enhanced monitoring and evaluation exercises according to IMC best practices and compliance requirements.

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report.


  • Minimum five or more years of grant management experience, including budgeting and reporting.
  • Minimum 2 years of team management and budget management experience.
  • A university degree in management or related field


  • Previous work experience in sub-grant management with an LNGO is necessary.
  • Previous experience in Latin America;
  • Strong report writing skills and competence with developing and updating action plans
  • Good people management skills with the ability to develop others and to impart knowledge and experience in an accessible and clear manner
  • Strong training, facilitation and reconciliation skills in international, multicultural settings, 
  • Good understanding of major international donor policies and procedures. 
  • Previous experience developing and implementing projects


  • Must be able to work independently and show initiative.
  • Report writing; ability to make recommendations for improvement; computer (MS Office), filing, and organizational skills;

Other – Languages

  • Excellent oral and written Spanish and English skills


Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.