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19-328: Finance and Admin Director- Venezuela
Country:Other
Department:International Programs
  
Essential Job Duties/Scope of Work:

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. 

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and health care to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance. 

BACKGROUND 

International Medical Corps has appointed a country representative since March 2019 who is actively participating in coordination meetings with working groups to discuss key issues, including health; Nutrition; mental health and psychosocial support; protection; and water, sanitation and hygiene (WASH). International Medical Corps has been a key collaborator in meetings with UN agencies, including the Pan American Health Organization, the Office for the Coordination of Humanitarian Affairs and the United Nations Children’s Fund, as well as with local organizations and donors. 

International Medical Corps has submitted projects to several donors to address critical needs, including: (1) lack of specialized doctors and health personnel; (2) lack of maintenance for medical equipment; (3) lack of medicines and medical supplies; (4) lack of water treatment, food and potable water; (5) lack of medical waste management services; 5) lack of food supplies to address malnutrition; 6) lack of Protection services. 

Additionally, as of September 3, 2019, International Medical Corps is one of the few international non-governmental organizations registered as a Civil Association non-profit organization in Venezuela and authorized to provide humanitarian services. International Medical Corps continues to work with IFRC, PAHO, UNICEF other international actors, and local non-profit organizations. By launching efforts with local organizations, International Medical Corps will prioritize not only reaching those most in need, but also building the capacity of the local organizations to provide services for the long-term. International Medical Corps has already identified local partners. International Medical Corps has shipped medicines and medical supplies with a value of more than $500,000 to Caracas, with support from the International Federation of Red Cross and Red Crescent Societies (IFRC). International Medical Corps provided medications and medical supplies directly to IFRC and Venezuelan Red Cross (VRC), who support 20 inpatient health facilities and 16 outpatient clinics in Caracas.  

International Medical Corps (IMC) is now coordinating with international and local partners in Venezuela and is prepared to deliver a multi-sectoral response to meet the urgent health, water, sanitation and hygiene (WASH) in health facilities, protection and nutrition needs of families and communities. Activities will focus on providing essential services with a focus on reaching vulnerable populations, including children, pregnant and lactating women, elderly people and service evaluations. International Medical Corps, will target 22 health facilities that provides outpatient services in 11 states and will provide MMU services in 7 states and 117 communities. At the health facility level, services will include provision of pharmaceutical supplies, health and reproductive health services, capacity building, consultations, mental health services, WASH including hygiene promotion, MHPSS service and last but not least nutrition services. International Medical Corps will work with 2 local partner at health facility level and MMU. These two are FUDEP and Fundación Nativo. As for the Protection / GBV services, IMC will support 3 women centers through partnering with 2 additional local subs- FUNDANA and Fundación Habla.  

JOB PURPOSE 

The Finance Director directly oversees all financial, accounting and administrative activities including human resources administration and all finance administrative activities and reporting in the country offices. 

MAIN RESPONSIBILITIES 

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation 

1. Accounting and Finance Management 

·        Ensure compliance with the organization and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation 

·        Supervise and ensure that the day-to-day accounting operations and financial management functions in field offices are performing in accordance with internal policy and procedures 

·        Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments 

·        Suggests formats for financial reporting to aid financial statement users to better understanding the contents of the reports for decision-making and strategic planning purposes 

·        Ensures the maintenance of accurate records of financial transactions of the country office (main and field offices) in order to monitor financial status of all project activities 

·        Manages the finance department of the country office to meet the financial reporting requirements of in-country management and Headquarters; This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports 

·        Directs the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements 

·        Maintains the organizations system of accounts ensuring all accounting data are updated, reconciled and fully supported 

·        Oversee training of finance staff and provide technical support to country program and logistics 

·        Supervise or prepare budgets 

·        Present & facilitate review of actual to budget expenditures with Country Director and Site Managers 

·        Provide recommendations for budget realignments as required 

·        Make frequent visits to field offices provide training to finance staff on internal procedures and requirements 

 

2. Human Resources Management 

·        Supervise the human resource and administrative functions in field offices to ensure their smooth and effective operations 

·        Supervise the oversight of staff personnel files inclusive of contracts, leave records and other paperwork required for employment in local context 

·        Ensure compliance to local labor laws including contracts, compensation packages and working hours 

·        Oversee the recruitment and selection of qualified program field staff, recommend promotions, disciplinary action and termination of staff in consultation with supervisors 

·        Collaborate with security officer/CD to maintain security of staff in the field locations 

·        Make frequent site visits to facilities to ensure that appropriate care and training are being conducted and to offer support to field staff 

·        Maintain open lines of communications with all field staff 

3. Training/ Capacity Building 

·        Determine training needs for finance and human resources staff 

·        Train senior national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs 

·        Advocate and plan for professional development for expat and national staff 

4. Working Relationships 

·        Maintain frequent communication with Regional Finance Coordinator to ensure finance activities and objectives are communicated. 

·        Work with Country Director and Logistics staff to ensure the coordination of programs are within budgeted targets 

·        Attend coordination meetings which are relevant to country activities 

·        Interface with national government and relevant agencies to ensure compliance with varying government regulations 

5. Representation 

·        Serve as the principal liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors 

·        Establish and update contact details of potential donors in-country 

·        Participate in donor meetings and communicate relevant information to HQ 

·        Work with key donor Staff to develop and maintain optimum financial and programmatic relationship 

·        Ensure maximum visibility of the agency among the NGO community 

·        Lead the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information. 

·        Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors. 

6. Prevention of Sexual Exploitation and Abuse 

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps 

 

Code of Conduct 

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report. 

Qualifications:

 

·        Minimum of a college or university degree in Accounting or Business Administration; preferably a Master's degree. 

Experience  

·        Minimum 3-5 years managerial experience in a non-profit organization or equivalent experience, training and education 

·        Extensive experience in the administrative and financial management of overseas programs at the management level 

·        Extensive experience in working with computerized accounting systems, preferably Deltek CostPoint 

·        Comprehensive knowledge and working experience with USAID, World Bank, EU, DfID and other donors 

·        Experience in developing and managing procurement and logistical procedures and policies 

·        Skills and knowledge in program sustainability and capacity building, public-private partnerships and project monitoring and evaluation (both quantitative and qualitative methods) 

·        Strong writing and presentation skills 

·        Proven capabilities in leadership required 

·        Strong negotiation, interpersonal and organization skills 

Language Skills 

·        Fluency in English and Spanish written and spoken 

 

 Equal Opportunities
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex , sexual orientation, national or ethnic Origin, age, disability or status as a veteran.