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19-419: Logistics Manager
Country:Iraq
Department:Logistics
  
Essential Job Duties/Scope of Work:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Background

Our integrated approach to service provision allows our primary health care service providers to work hand in hand with our mental health and gender-based violence (GBV) interventions while our direct services are offered through mobile medical units and static clinics to deliver primary health care, mental health and psychosocial services, and GBV community support and prevention wherever it is needed most. Capacity building is an important component of all our programming as is focusing on delivering assistance to vulnerable communities. We make every effort to identify sub-groups within refugee, internally displaced, host and returnee populations that are potentially vulnerable, including persons with disabilities, women, children and adolescents, and older persons.
International Medical Corps’ geographic positioning in Iraq is based upon the medical and health needs encountered in various parts of the country, with IMC opening new primary health care centers, women’s centers, medical units and other health facilities throughout the country. Conversely, where it has met the needs of the local communities and established sustainable health care, will move those assets, both human and physical to where the need is the most in Iraq. Thus, IMC is a responsive and mobile provider of emergency medical and health care, serving the people of Iraq, and bolstering the Ministry of Health to be able to provide continued health care in a sustainable manner.


Job Purpose

Working under the direct supervision of the Team Leader and technically under the Country Logistics Coordinator, the logistic Manager will be responsible for, and accountable for the delivery of procurement and logistics activities in operation in Iraq, in accordance with International Medical Corps Logistics policies and procedures; and donor requirements. The Iraq Mission is one of the largest NGO operations in the world at this time; and in one of the most complex environments with heavy donor oversight, high volumes of procurement for both emergency and ongoing operations, security challenges and multiple logistics teams in different locations.

 

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Supply Chain Management

  • In coordination with the Country Logistics Coordinator, map and analyse the International Medical Corps supply chain for operations in Iraq.
  • Identify weaknesses and opportunities for improvements. Consider how future developments in the context may affect the supply chain.
  • Build relationships externally with other actors, compare other supply chains and bring in new ideas.
  • Strong focus on long term Blanket Purchase Agreement implementation.
  • Manage program supply chain.

Procurement

  • Ensure proper tools, processes, workflows are in place for improved procurement planning across country program.
  • Coordinate between Logistics and Program teams for effective procurement planning—recommend to Logistics Coordinator inductions/trainings for non-Logistics colleagues and implement as necessary.
  • Provide recommendations to the Country Procurement Manager and Field Logistics Managers of opportunities to use framework contracts.
  • Support development of procurement plans and review ongoing and new projects to identify opportunities to consolidate procurement for Value for Money.
  • Ensure rigorous, IMC-compliant pre-qualification of vendors of medical pharmaceuticals, consumables, and equipment.
  • Ensure timely, efficient procurement of goods/services for program operations.

GIK Management

  • In coordination with Program team, ensure all GIKs are properly tracked and reported on—share with Iraq reporting officer.

Stock Management

  • Ensure stock reports for programs are completed and submitted.
  • Ensure effective, compliant stock management of project.
  • Ensure non-Logistics colleagues understand their role in proper stock management.

Asset & Inventory Management

  • Ensure proper Asset and Inventory management
  • Ensure Asset and Inventory Lists,are up-to-date and submitted monthly to Country Asset Officer.
  • Ensure non-Logistics colleagues understand their role in proper asset management.

Fleet Management

  • Ensure proper Fleet Management of operation in Iraq.

Reporting and IMC Logistics systems

  • Assess compliance of logistics documentation and evidence in project locations, develop action plans with the team to address common errors and risks.
  • Follow up on action plans to address compliance issues identified in logistics to ensure that operations are aligned with donor and IMC policies and procedures.
  • Train and support program Logistics team to maintain logistics reports (procurement, stock/warehouse, asset, fleet) and submit monthly as per IMC procedures.
  • Ensure IMC global logistics procedures and forms are used—train and monitor progress as necessary.

Compliance and Ethics

  • Ensure compliance with IMC policies and procedures, donor regulations and local laws. Promote and encourage a culture of compliance and ethics.
  • Meet donor requirements in a timely and complete way.
  • Conduct work with the highest level of integrity. Communicate these values to staff and to partners and ensure they adhere to these values.

Working Relationships

  • Proactively engage with procurement, logistics, program, finance, HR/Admin and leadership teams.—build and maintain collaborative relationships.
  • Proactively engage with other organizations as necessary to enable bench-marking and information sharing.
  • Support audit and other verification as required with timely supply of information and documents.

Representation

  • Represent IMC in a positive and professional manner contributing to a positive image and overall credibility of the organization, notably through the application of IMC’s mandate, ethics, values.

Security

  • Apply and comply with security protocols and policies.

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Qualifications:
  • Bachelor’s degree or above in supply chain management or logistics; or Technical degree or a certification in related field with significant related experience (MedLog, Bioforce, etc.).

Experience

  • A demonstrated interest in humanitarian operations and supply chain, such as voluntary or paid experience.
  • Extensive experience (5 to 10 years) in humanitarian logistics management within the field of supply chain management (procurement, tendering, contracting, clearance, transport, warehousing, etc.), fleet management and asset management, distribution support.
  • Proven record on the ability and experience of the management of country logistics and supply chain at a senior level.

Competency

  • Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
  • Ability to integrate and work well within multiethnic and multicultural teams.
  • Ability to work in harsh conditions, often in remote areas.
  • Strong organizational and problem-solving skills with analytic approach.
  • Strong negotiation, interpersonal and organization skills.
  • Strong interpersonal, management and leadership skills.
  • Valid driving license.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.