International Medical Corps is an Equal Opportunity Employer.

Start Over with Job Search             If you already have a profile?  Please login here
  
ER-014: Emergency Logistics Assistant
Country:
Department:Emergency Response Team
  
Essential Job Duties/Scope of Work:
***NOTE*** - THIS POSITION IS TO APPLY TO A STAND BY ROSTER FOR INTERNATIONAL MEDICAL CORPS EMERGENCY RESPONSE TEAM (ERT).

Candidates selected for this position will be placed on the ERT standby roster and may be called when the International Medical Corps ERT responds to an emergency. This position is not compensated unless candidates are responding to an emergency response.

When catastrophe hits, International Medical Corps is often one of the first humanitarian aid organizations on the scene—providing rapid and effective aid that saves lives, reduces suffering, and promotes self reliance.

International Medical Corps has established an International Emergency Roster to ensure that emergency positions are filled in a timely manner with professionally qualified, gender balanced, geographically diverse, linguistically able and a highly motivated corps of professionals. The team includes coordinators, logisticians, doctors and water and sanitation experts. It also includes specialists who focus on protection, prevention of sexual violence and aid for rape survivors and mental health.

Emergency Response Team (ERT) members are always on standby to deploy to a crisis within 72 hours, whether they are launching into new areas or lending support to International Medical Corps teams already on the ground.

International Medical Corps maintains a roster of staff which is updated on regular basis in order to include new staff into the system. This also provides an opportunity for the existing staff to update their areas of expertise and other relevant information.

Through this expression of Interest, applicants are encouraged to submit their profiles so that their information is readily available in the International Medical Corps applicant tracking system.



JOB SUMMARY
The Emergency Logistics Assistant will be responsible to, and accountable to the Emergency Logistics Manager for assisting with the delivery of all logistics related activities, commensurate with their level of knowledge and experience, in accordance with International Medical Corps Logistics policies and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Logistics Operations
• Provide to your supervisor the support to assist with the delivery of, and implementation of, all logistics support systems according to IMC Logistics policies and procedures.
• Work with your supervisor to provide input to planning for procurements in accordance with IMC policies and procedures, in a transparent, accountable, efficient and cost effective manner.
• Assist with ensuring that all procurements are managed, tracked and recorded.
• Assist your supervisor with local market surveys, to gain knowledge of the availability and price of local items.
• Assist your supervisor with engagement with freight forwarding agencies, freight handling/clearance agents, and local Customs, to ensure that cargo is managed at all points of the supply chain.
• Assist with the proactive tracking of all medical supplies, equipment, materiel and food in transit, through its receipt, storage, and onward distribution.
• Assist with capturing pipeline information to help ensure that Program staff are kept well-informed of incoming goods and materiel.
• Assist with timely reporting on stock status, to help Program staff with planning of stock replenishment and, support Program staff to verify that distribution has occurred according to the intentions and plans of your supervisor, donors, IMC, and project partners.
• Work to develop your understanding of all matters logistic as they pertain to fleet management procedures, to include ensuring that the fleet is asset managed correctly, being driven safely, maintained appropriately, damages are reported, and ensure that vehicles internal equipment (tools, comms etc) are complete and serviceable, and that the usage of fuel is correctly logged and recorded.
• Work to develop your understanding of all matters logistics regarding satellite communications and radio communications to develop your understanding of field comms issues, and to ensure that equipment’s are asset managed diligently and maintained appropriately.
• Assist your supervisor to capture preparedness information relevant to your mission site so that logistic systems are robust and flexible enough to cope if a crisis occurs. This may include assisting with assessments of airports, transport available, warehousing, access routes, fuel availability, field comms issues, staffing challenges, training required etc.
• Assist with maintaining accurate filing systems, with documented and supported records of actions for audit purposes.
• Be flexible and manage your time accordingly, to be prepared to tackle other tasks commensurate with your role, and level of experience, at short notice.

2. Compliance
• Ensure compliance with IMC policies and procedures, donor regulations and local laws.
• Ensure that the procurement and disposal of commodities, especially those subject to US Export Compliance regulations, are in line with applicable licenses and are properly documented.
• Ensure that vendor eligibility screening is carried out in a timely fashion, updated regularly, and, recorded appropriately.

3. Training/ Capacity Building
• Actively engage with your supervisor to plan your professional development.

4. Working Relationships
• Proactively engage with your supervisor, and key staff (Program, Finance, Medical) on all matters logistic.
• Proactively engage on a regular basis with your supervisor, and regional IMC logistics officer/assistant colleagues to develop working networks to seek advice where needed.

5. Representation
• Represent IMC in a positive and professional manner to contribute to the creation of a positive image and overall credibility of the organization, notably through the application of IMC’s mandate, ethics, values and stand-point with regard to other actors.

6. Security
• Ensure the application of, and compliance with, security protocols and policies of you and your supervised staff.
Qualifications:
SKILLS & REQUIREMENTS:
• Some experience in the understanding of supply chains and logistics functions.
• Some understanding of the provision of support needed to supervisors for the management of budgets.
• Show evidence of your ability to work in a participatory manner with colleagues to problem-solve, with an analytical approach
• It is desirable that experience is supported by academic study, such as completion of the Certification in Humanitarian Logistics.
• Ability to integrate and work well within multiethnic and multicultural teams
• Ability to work in harsh conditions, often in remote areas.
• Good negotiation, interpersonal and organization skills
• Valid driving license
• Proficiency with MS Word and Excel (minimum requirement).
Language Skills:
• Ability to read, write, analyze and interpret, technical and non-technical in the English language
• Ability to present information and respond appropriately to questions.
Conditions:
• Must be able to travel.
• Must be able to work in austere environments and lift, minimum, 45 pounds.
  
    
 

Except where otherwise noted, content on this site is licensed by International Medical Corps under a Creative Commons Attribution-Noncommercial-No Derivative Works 3.0 United States License


Privacy Policy - Terms & Conditions - Copyright ©2011, International Medical Corps® All rights reserved